Desk booking software is crucial in helping companies effectively manage flexible office spaces. It allows employees to book desks, meeting rooms, and other office resources ahead of time, ensuring optimal use of available space while fostering a dynamic work environment. Often referred to as a desk reservation system, desk sharing tool, hot desk app, or desk hoteling software, it simplifies reserving and managing workspaces scheduled in advance or needed on the spot enabling efficient office space allocation.
These tools display real-time availability, prevent scheduling conflicts, and provide insights into desk usage patterns. Choosing a high-quality desk booking system ensures your workplace can adapt to the growing demands of hybrid and flexible work models. As these work arrangements continue to gain popularity, desk booking software has become an indispensable asset for modern offices.
Top 30 Best Desk Booking Software
1. Skedda
Skedda creates detailed floor plans and offers extensive onboarding resources to ensure a smooth launch. Its advanced analytics, user role, and permission features, and integration options make it an excellent choice for many businesses.
2. Archie
Archie operates as a cloud-based meeting room booking system that simplifies workplace management. It facilitates room and desk reservations, includes a visitor management feature, provides detailed insights and analytics, and incorporates a coworking app. With its intuitive interface, employees can quickly reserve their ideal office spaces, while Archie offers valuable data on usage trends.
3. Eden
Eden’s hot desk reservation system allows employees to book a desk for the day from any location quickly. It simplifies desk hoteling by enabling you to allocate specific areas and seats while keeping track of occupancy levels. Your team can also schedule conference rooms, manage meeting check-ins and check-outs, and integrate these activities with Google Calendar and Slack for better organization.
4. OfficeSpace
OfficeSpace’s software supports various workplace strategies, including hot desking, desk hoteling, and free addressing through sensor-activated check-ins. Additionally, it facilitates activity-based working and neighborhood booking, helping team members stay closer. Furthermore, its data analytics offer administrators valuable insights. By providing detailed usage and adoption metrics through the Insights Hub, it helps predict future demand more effectively.
5. Robin
Robin simplifies workplace management by assisting with tasks such as booking desks and reserving meeting rooms. The platform makes office coordination straightforward, particularly for businesses navigating hybrid work arrangements. With its space management features, Robin delivers real-time office maps and workplace insights. Additionally, users can configure digital signage for meeting rooms on devices like tablets and televisions.
6. Tactic
Tactic simplifies the process of booking desks and meeting rooms for hybrid teams, regardless of whether they are working remotely or in the office. It integrates effortlessly with widely-used platforms such as Slack and Microsoft Teams. With its intuitive interface, it proves to be an excellent choice for companies transitioning to hybrid work environments.
7. Envoy
Envoy simplifies office management by focusing on safety, efficiency, and adaptability, making it an excellent choice for companies improving hybrid work environments while prioritizing workplace security. Its desk and room booking feature allows employees to quickly reserve workspaces or meeting rooms whenever necessary.
8. Deskbird
Deskbird provides a simple solution for booking desks and meeting rooms, appealing to businesses that need straightforward office space management. Employees can reserve desks through the mobile app, web interface, or Microsoft Teams. The platform supports managing resources like parking spots and offers interactive floor plans to help users find available spaces.
9. Officely
Officely integrates directly into Slack and Microsoft Teams, allowing employees to book desks, meeting rooms, and other resources without leaving these platforms. Additional features include managing parking spaces and pet-friendly areas, real-time office visibility, and tools for organizing office events and team gatherings.
10. Kadence
Kadence simplifies desk and meeting room reservations for hybrid teams, helping them manage workspaces effectively. Color-coded, interactive floor plans display popular office areas, while AI features provide smart booking suggestions and alerts for changes in teammates’ plans. Notifications update users when desks are canceled or become available.
11. OfficeRnD
OfficeRnD Hybrid focuses on enhancing team collaboration by allowing users to find colleagues, coordinate schedules, and reserve nearby desks. It works seamlessly with tools like Google Calendar, Microsoft, and Slack, enabling desk reservations from any device.
12. Cloudbooking
Cloudbooking combines user-friendly functionality with integrations, including IoT devices, to enhance workplace management.
13. Appspace
Appspace blends desk booking with communication tools to unify online and offline work environments. It integrates digital screens, an intranet, and AI to handle tasks like writing messages, answering common queries, and managing desk reservations. The platform also supports digital signage, room booking, hot desking, and air quality monitoring through IoT data.
14. Tribeloo
Tribeloo is a desk booking platform designed to help organizations manage workspaces effectively, supporting both in-person and hybrid collaboration. It simplifies the process of workspace management, enabling teams to reserve desks and meeting rooms with ease.
15. Dibsido
Dibsido is a desk booking and office management tool that streamlines workspace operations for office managers. It offers a variety of features that enable employees to reserve desks, parking spaces, and even vehicles, while also organizing carpools.
16. Othership
Othership offers solutions tailored to hybrid work environments, facilitating better collaboration and office usage. The platform provides desk, meeting room, and visitor management functionalities while integrating out-of-office and remote work statuses.
17. Deskfound
Deskfound is a cloud-based software that offers flexibility in desk assignment. It enables managers to reserve permanent or temporary workspaces, track seating availability, and organize reservations across multiple locations. Employees can view desk statuses and use QR codes to manage bookings effectively.
18. WorkInSync
WorkInSync is a hybrid workplace scheduling solution offering standard desk booking features, along with additional tools for employee health and safety. It assists managers in monitoring hybrid work schedules and helps employees easily reserve desks and parking spots.
19. Condeco
Condeco is a cloud-based desk booking software that helps manage desk and meeting room reservations in modern workplaces. The platform allows users to book desks via the web, mobile app, or Microsoft Outlook. It also provides functionality for reserving meeting rooms.
20. Eptura
Eptura is a desk booking platform that includes workplace management features. It lets users reserve desks, meeting rooms, and hotel desks. In addition, Eptura provides tools for organizing office layouts, guiding employees around the space, and improving engagement.
21. Spacewell
Spacewell’s desk and meeting room booking system enhances workplace interactions by simplifying the process of finding and reserving spaces. Users across various workplace scenarios can access multiple touchpoints suited to their needs. Real-time sensor data displays space availability on floor plans and automatically releases unoccupied meeting rooms.
22. WiggleDesk
WiggleDesk makes managing a hybrid workforce effortless while maintaining the benefits of flexible working. With its intuitive interface, you can quickly arrange bookable spaces by dragging and dropping them into position. Uploading your floorplans takes only a few minutes, simplifying the process even further.
23. FM:Systems
FM:Systems’ Workspace Scheduling solution supports a dynamic workplace strategy by enabling employees to easily allocate and reserve workstations. This solution includes interactive visual scheduling and adaptable business rules, ensuring organizations can responsibly manage workstations that prioritize safety and readiness for employees returning to the office.
24. Freespace
25. Modo
Modo Workplace unites all the essential tools and information employees require to work efficiently both in the office and remotely. With its low-code platform, Modo creates personalized digital solutions for prominent companies.
26. TableAir
TableAir allows you to book desks, meeting rooms, and parking spots through its website or mobile app. You can modify reservation details, send invites, or cancel bookings with ease. An interactive office floor map guides you to locate the specific room you need.
27. YAROOMS
YAROOMS simplifies space booking for workplaces with its interactive floor map. It allows users to reserve various spaces, including desks and parking spots. Businesses can enable on-demand booking for shared desks, such as hot desking or hoteling, or assign fixed seating arrangements to employees.
28. Clearooms
Clearooms simplifies hot desk and meeting room management with its intuitive software. It caters to SME companies transitioning to hybrid workspaces, offering a straightforward system that avoids unnecessary complexity. The setup process takes only a few minutes, and pricing depends on the number of desks or rooms in your office.
29. Serraview
Serraview offers a holistic approach to improving workplace efficiency and creating a better experience for employees. With Serraview Engage, employees can return to the office with greater confidence and convenience. The platform allows users to locate and book desks or meeting rooms instantly, ensuring spaces are available when needed. It also enables scheduling for future reservations, helping teams coordinate effectively with colleagues.
30. SwipedOn
With SwipedOn Desks, businesses can regulate office capacity, monitor occupancy in real-time, and review usage history. It allows assigning fixed desks exclusively to essential workers and marking certain desks as unavailable to maintain safe distancing protocols.