Billing software, or invoicing software creates, manages, and tracks business invoices. It automates the billing process, helping companies ensure charge accuracy, accelerate payment collection, and maintain professional communication with clients. Beyond just generating invoices, many billing software solutions offer payment gateway integration, reporting, customer management, and even tax compliance features.
A billing software enables you to:
- Automate timesheets, ensuring accurate tracking of employee hours and fair billing for clients.
- Track actual versus budgeted hours, identify when projects exceed expected time, and adjust rates as needed.
- Boost efficiency and improve firm profitability.
- Analyze time and billing reports to pinpoint bottlenecks and uncover areas for process improvement.
In this article, we cover 30 billing software options designed to enhance your firm’s productivity and profitability.
1. FreshBooks
FreshBooks tracks time spent on client projects, allowing firms to measure productivity and bill clients accurately. This tool caters to accounting firms, self-employed professionals, and businesses that regularly collaborate with contractors. Key features of FreshBooks include automatic invoicing, which allows teams to concentrate on client work rather than administrative tasks. It also provides tools to track time by client and project, helping firms address time inefficiencies and evaluate each client’s profitability. Payment reminders notify clients of upcoming or overdue invoices, reducing the risk of late payments.
2. Toggl Track
Toggl Track integrates smoothly into your workflows, allowing you to track time across your entire firm. This helps you measure productivity and boost your earning potential. Some standout features include offline tracking, enabling you to track time without an internet connection. Once you’re back online, you can sync offline entries with the rest of your data. The one-click Timer reduces errors by letting you start tracking time as you work, ensuring accuracy. You can later update tracked entries with additional details.
3. OneBill
OneBill billing and invoicing software automates billing processes and simplifies invoicing, allowing you to select from multiple billing methods and personalize invoices with custom templates. It supports a range of billing models, including one-time, recurring, subscription, usage-based, hybrid, and dynamic options. You can also include additional charges in your invoices, such as discount fees and taxes.
4. Invoicera
Invoicera offers all-in-one automated billing software for businesses of all sizes, from small to medium-sized companies to larger enterprises. It simplifies business processes and improves communication with features like online invoicing, payment handling, expense management, recurring and subscription billing, dedicated client and vendor portals, time tracking, and workflow management.
5. Zoho Books
Zoho Books is an online accounting tool that helps you manage your business’s financial transactions. It enables you to track customer interactions and invoices while keeping expenses under control. You can record and monitor your bank accounts and transactions, and work directly with your accountant in real-time. Most importantly, Zoho Books supports you in making informed decisions, ensuring you stay in full control of your business.
6. Wave
Wave is an online accounting software that offers features such as invoicing, billing, payment tracking, payroll management, finance management, credit card processing, and receipt scanning. It helps businesses simplify bookkeeping tasks. Wave provides bank reconciliation tools that allow businesses to manage all bank accounts and credit card information, improving efficiency and accuracy in bookkeeping.
7. Square
Square Invoices is a cloud-based billing and invoice management tool that simplifies tasks such as generating invoices, tracking payments, capturing electronic signatures, and managing contacts within one platform. It allows staff to send invoices through SMS, email, or payment links and accept payments through credit cards, ACH, gift cards, and digital wallets. With Square Invoices, team members can send estimates to clients, create and edit contract clauses, reuse digital contracts, and easily convert estimates into invoices.
8. NetSuite ERP
NetSuite SuiteBilling handles the management and billing of recurring subscriptions with ease. It allows businesses to combine flat, tiered, and consumption-based pricing models alongside promotions, volume discounts, and customer-specific rates, offering great flexibility. The software supports various pricing structures and complex rating scenarios, making it simple to create accurate invoices. SuiteBilling also helps manage the entire subscription lifecycle. You can modify subscriptions, prorate billing, consolidate charges into a single invoice, and automatically generate renewal invoices to boost customer retention.
9. Airbase
Airbase is an all-in-one spend management platform that helps businesses manage their financial operations more effectively. It combines corporate card management, bill payments, and expense reimbursement into a single system, offering full visibility and control over company spending. By simplifying approvals, accounting workflows, and real-time tracking, Airbase allows finance teams to handle expenses more efficiently and make well-informed financial decisions.
10. ZipBook
ZipBooks accounting software helps businesses manage complex accounting tasks with ease. It is particularly recognized for its functionality in church accounting. ZipBooks automates the invoicing process, making it easier to handle customer and vendor interactions related to purchases and billing. The software provides data-driven insights, offering detailed financial reports that help businesses make informed decisions. With ZipBooks, users can track daily expenses, generate invoices, and monitor all accounting activities simplifying the overall accounting process.
11. Paymo
Paymo is a comprehensive invoicing software that helps businesses manage their invoicing tasks more effectively and get paid quickly. Its user-friendly interface and wide range of features make it an ideal tool for improving billing efficiency. Paymo enables users to generate invoices by automatically tracking time, recording timesheets, and noting unfinished tasks. The software also supports recurring invoice setups and automates the invoicing process, ensuring consistency and saving valuable time.
12. Xero
Xero offers invoicing, bank reconciliation, and financial reporting, making it a great choice for businesses looking for easy access to their financial data. The software allows users to create professional invoices quickly and customize them as needed. You can set up recurring invoices to save time and automate payment reminders, helping to accelerate customer payments through automated emails. Xero also lets businesses accept online payments through debit/credit cards or PayPal directly from the invoice, improving cash flow.
13. Sage
With this software, you can easily handle inventory and create detailed financial reports. These tools help businesses assess their financial situation and make informed decisions for growth. Sage allows you to create, adjust, and send invoices with ease. It also tracks cash flow by linking directly to your bank account, automatically recording sales and payments. You can generate professional quotations without hassle and view insightful reports and interactive dashboards for better business management.
14. Invoicely
Invoicely is a cloud-based solution that offers businesses the tools to manage billing, invoicing, and accounting in one place. Supervisors can create invoices or estimates with specific details, including invoice number, currency, language, recurring frequency, due date, customer name, and total amount. Administrators can access a dashboard to view recent activities, track accounts payable and receivable, and obtain monthly or yearly financial summaries using clear analytics.
15. Invoice2go
Invoice2go mobile app allows you to create invoices, monitor payment statuses, and stay on top of financials no matter where you are. With Invoice2Go, you can choose templates to create invoices that reflect your brand. The app also tracks when clients view your invoices, helping you stay informed. Payment reminders assist in following up on overdue invoices, saving you time. You can also access detailed charts and reports to keep track of your business performance and unpaid invoices. Additionally, the app helps you manage expenses easily.
16. Chargebee
With Chargebee, you can easily create professional, detailed invoices. The platform also makes tax management more straightforward. You can charge based on usage with its metered billing feature. Chargebee supports a variety of payment methods, including credit cards, checks, direct debit, and online wallets. Additionally, it offers tools for managing subscriptions, tracking performance, and generating reports.
17. Zervant
Zervant is a cloud-based invoicing solution ideal for freelancers, independent contractors, and small business owners. It enables users to create, send, and manage invoices easily. Users can adjust invoice templates to fit their preferences and choose to send invoices via PDF, email, or traditional mail. If a project progresses, users can convert quotes into invoices or receipts. Zervant also provides features to help users keep track of overdue payments and monitor their business finances effectively.
18. Maxio
At Maxio, they assist B2B SaaS companies in reaching the next level of growth. Their financial operations platform addresses the specific challenges faced by B2B SaaS businesses, such as billing, subscription management, and revenue and expense recognition. The platform automates recurring invoicing tasks, helps manage credit memos and delivery notes, and sends automatic payment reminders.
19. WORKetc
WORKetc lets you manage your billable items and create invoices within the platform. You can customize the invoice designs to match your company’s branding. By connecting with Xero and QuickBooks Online, WORKetc eliminates the need for double entry by automatically transferring your invoices to these accounting tools.
20. Hiveage
Hiveage is a versatile invoicing platform suitable for businesses of all sizes. It provides various customizable invoice templates and payment options, allowing users to create invoices that reflect their brand. With Hiveage, users can easily create and send personalized invoices, including recurring ones. The platform allows businesses to embed online payment forms directly in email templates, making it easy for clients to pay via clickable payment buttons. Additionally, it supports subscription-based billing and offers a real-time dashboard to monitor and track invoices.
21. CloudBooks
CloudBooks is a web-based invoicing software meant for freelancers and small businesses. It allows users to create professional invoices, send estimates, log expenses, track time, and manage projects and teams. CloudBooks helps users monitor how they spend their time, ensuring accurate invoice generation. It also keeps a record of expenses, which can be added to invoices. To collect payments, clients can choose to pay with credit cards, PayPal, checks, or cash, whether for one-time payments or recurring charges.
22. TopNotepad
TopNotepad is a cloud-based accounting management solution that handles invoicing, expense management, payment tracking, and customer relationship management. Users can create invoices using pre-made templates and record payments through client lists. They can also track expenses by assigning them to custom categories. The mobile app lets users upload receipts directly for expense reporting.
23. Bill.com
Bill.com is a cloud-based billing software that automates accounts payable and receivable processes for businesses of all sizes. The platform helps users create and send invoices, track payments, and manage cash flow more efficiently. Users can schedule and make payments, set up recurring billing, and integrate the software with accounting tools to ensure accurate financial tracking. Bill.com also offers features like document storage, automated workflows, and approval routing, helping businesses reduce manual tasks and improve financial operations.
24. Kashflow
Kashflow offers a simple invoicing and accounting solution for small businesses. The platform’s easy-to-use interface and customizable templates make it quick and straightforward for users to create professional invoices. With automation features such as recurring invoices and payment reminders, Kashflow helps businesses stay on top of their invoicing and keep cash flow steady. Users can customize, edit, email, or print invoices with recurring options. Quotes can be converted to invoices with just one click, and payment reminders are automatically sent to ensure timely payments.
25. BillQuick
BQE Core offers invoicing and time-tracking tools that are ideal for professional service firms. It helps businesses manage projects and gain valuable insights into project profitability through its detailed reporting features. This makes it particularly useful for service-based companies looking to improve their invoicing and time management. The software supports different invoice formats, such as percentage complete, retainer, recurring, and fixed. Automated billing follows established guidelines for project invoicing. Users can instantly email or print single or multiple invoices, including any attachments.
26. Time Analytics
Time Analytics Software offers accountants and bookkeepers a simple way to track time and assess performance and profitability. The software includes electronic timesheets that allow managers to monitor both billable and non-billable hours. It helps identify areas where efficiency can be improved and where there is potential for greater profit. The Invoicing Assistant makes it easy to prepare invoices based on the time spent on tasks. The Productivity Manager helps identify employees whose work habits may be hindering productivity, enabling firms to take action and maintain profitability.
27. QuickBooks Online
QuickBooks Online is a cloud-based billing software that supports businesses of all sizes in managing their invoicing and payment processes. It is an excellent choice for medical practitioners, allowing them to create and send professional invoices to their clients with ease. The software connects with multiple payment processors, enabling businesses to accept payments from customers easily. Additionally, QuickBooks Online offers reports related to billing and invoicing, helping businesses monitor sales performance, spot areas that need attention, and make informed decisions.
28. BILL
BILL helps you generate, send, and manage invoices, speeding up your payment process. If you have regular transactions, you can set up automatic charges for clients according to a schedule. BILL also supports direct debit, allowing you to receive payments directly from your customer’s bank account on a consistent basis. It also enables you to monitor all your invoices in one place. Additionally, BILL works with popular accounting software such as QuickBooks, QuickBooks Online, Xero, and Intacct, ensuring easy management of your financial records.
29. Salesforce Billing
Salesforce Billing is a cloud-based platform that automates billing and invoicing for businesses. It simplifies several billing processes, including usage-based billing, which invoices products based on the amount used. It also handles subscription billing, generating recurring invoices for subscription-based services. Additionally, it supports milestone billing by automating the invoicing process for payments tied to specific project milestones. For businesses with unique needs, Salesforce Billing allows custom billing, automating the creation of recurring invoices tailored to specific requirements.
30. BigTime
BigTime is a cloud-based billing software that helps service providers manage their time, projects, and invoices. It enables users to track time and expenses from any location, allowing them to generate detailed reports, monitor project profitability, and create precise invoices. BigTime supports various billing models, including time and materials, fixed fees, and recurring billing. For businesses with a high volume of invoices, this software can save considerable time and effort.
Many solutions cater to general invoicing needs, while others focus on specific functions like subscription management, project tracking, or global payments. Before making a choice, evaluate the key features, ease of use, customer support, and integration options each solution offers.
In summary, billing software plays an essential role in enhancing the efficiency and professionalism of businesses. With the right solution, companies can not only improve their cash flow but also provide a better experience for their clients.