Recruiting Coordinator

As the Talent Acquisition Coordinator, you’ll be the backbone of our dynamic, fast-paced environment, providing essential support to our Talent Acquisition team. Your role involves assisting with administrative tasks to meet our hiring objectives, managing the recruitment process, and handling various recruitment initiatives. This is a role of high visibility, where professionalism and delivering top-notch service are paramount.

Location: Remote

Reports to: Manager, Talent Acquisition, Program Management Office

Responsibilities:

• Provide comprehensive support throughout the recruitment process by overseeing candidate interview scheduling with precision, coordinating with multiple stakeholders, and ensuring timely communication. Additionally, facilitate accurate background checks in compliance with company policies, and efficiently manage the employee referral program by tracking incoming referrals, communicating with referring employees, and ensuring the smooth processing of relevant information.
• Perform additional administrative duties as needed to support the successful hire of new employees.
• Partner and collaborate effectively across Talent Acquisition, with the business, and new hires to ensure an optimal candidate, hiring manager, and recruiter experience, fostering strong relationships and a seamless recruitment process
• Act as a process improvement champion, analyzing existing recruitment workflows, soliciting stakeholder feedback, and proposing solutions to enhance efficiency.
• Collaborate with the team and leadership to develop and document best practices and standard operating procedures (SOPs) for the recruitment process.
• Support team members through coaching, mentoring, and skills development, enhancing their capabilities and effectiveness.
• Provide training and guidance to new colleagues to ensure their success, familiarizing them with recruitment processes, systems, and team culture.

Requirements:

• Bachelor’s degree in Human Resources or a related field preferred, with a minimum of two years of prior administrative experience, preferably in HR or a recruiting department.
• Demonstrated ability in coordinating schedules, managing logistics, and multitasking effectively, especially in fast-paced environments requiring quick turnaround.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint. Ability to write simple formulas within Excel.
• Strong attention to detail and exceptional organizational skills to effectively manage multiple tasks and deadlines.
• Excellent prioritization skills and the ability to remain composed and adapt quickly to unforeseen changes in plans or priorities.
• Exceptional verbal and written communication skills, with the ability to communicate effectively with candidates, team members, and stakeholders.
• Proven ability to take initiative and lead process changes, with a demonstrated track record of driving improvements in recruitment processes and workflows.
• Experience partnering with different stakeholders to ensure seamless execution of recruitment activities.
• A customer service mindset with a strong commitment to providing high-quality support to candidates, team members, and stakeholders throughout the recruitment process.

Soft Skills:

• Highly Organized – detail-oriented is your thing
• Strong skills in interpersonal communication, writing, and organization
• Adaptable – quick feet! You can shift priorities if needed
• Self-Motivated – you like to work hard and play hard
• MS Office applications – are no sweat when it comes to your skill set