The Medical Project Manager (PM) plays a crucial role in managing accounts of varying size and complexity, and projects independently, ensuring they are completed on budget, on schedule, and to the required specifications. This role is critical in meeting and consistently exceeding client expectations. PMs will be working with an extended team and under the guidance of senior team members.
As key client projects contact, PMs are responsible for coordinating with support agencies, driving project timelines, and addressing any concerns that arise. They must possess solid project management knowledge, including financial reporting skills, proficiency with project management software, and time management & project prioritisation skills. PMs are also expected to be client facing and develop good relationships with their clients, as well as building effective relationships with internal teams and mentoring junior team members and fostering their development. This involves supporting workload prioritisation, actively participating in meetings, providing valuable project feedback to ensure the seamless progression of all projects, and establishing themselves as a trusted member of the team as well as a reliable client partner.
What You’ll Do
- Project Oversight: Manage smaller accounts and standard projects independently, and assist in managing larger, more complex accounts.
- Account Understanding: Be familiar with key business and brand objectives, as well as a working knowledge of the therapy area.
- Financial Management: Support project finances, addressing out-of-scope issues and recommending corrective actions.
- Stakeholder Communication: Maintain regular communication with client and other external and internal stakeholders, providing updates and flagging concerns.
- Timeline Management: Drive project timelines, serving as the internal information hub, and ensuring milestones are met.
- Resource Allocation and Management: Coordinate resource allocation and project resource management to ensure projects are adequately staffed and supported, balancing workload and capacity across teams.
- Opportunity Identification: Where possible, identify and generate new opportunities within existing and new accounts.
The range of tasks which a PM may be asked to do includes but is not limited to:
- Develop budgets, manage out-of-scope tasks, and perform financial reconciliation on standard budgets; assist with complex budgets.
- Refine project management processes to resolve inefficiencies.
- Manage project timeline/schedule development and updates.
- Support account budget development and financial reporting.
- Assist in client invoicing and financial tracking.
- Drive internal and client status calls.
- Ensure status sheets are updated, and client responses are actioned in a timely manner.
- Mentor Associate Project Managers and Project Coordinators.
- Participate in debrief meetings and implement feedback.
About You
- Demonstrating a minimum of 3+ years of experience in project management, preferably within a Medical Communications agency.
$75,000 – $95,000 a year
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