Executive Assistant

Working at Dataminr you’ll have the opportunity to tackle the most exciting trends in AI on a daily basis to power a revolutionary product that uncovers critical events around the world as they unfold.

Regenerative AI: our AI technology, ReGenAI, is a new form of generative AI that automatically regenerates real-time Live Event Briefs as events unfold. Learn more here.

Agentic AI: we recently launched our Agentic AI capability, what we’re calling our Intel Agents, that autonomously generates critical context for our clients on real-time events, threats, and risks allowing them to see the clearest, most accurate view of what’s happening on the ground. Learn more here

Multimodal AI: our platform detects events from many different types of data (images, video, sensor data, audio, and text in over 150 languages). Learn more here.

The opportunity

• Provide high-level administrative support to multiple executives across a wide range of duties, including managing complex calendars, coordinating travel and expenses, scheduling internal and external meetings, and ensuring executives remain on schedule while partnering closely with IT and Workplace teams to ensure seamless meeting logistics, technology setup, and office coordination.
• Serve as a key partner in staff and leadership meetings by planning agendas, coordinating materials, facilitating discussions, and translating outcomes into actionable project plans; ensure accountability and progress through consistent follow up with leadership
• Draft and develop presentations and materials for internal and external meetings
• Process and track expense reports and reimbursements
• Take initiative on cross functional and ad hoc projects, identifying opportunities to streamline operations, enhance team efficiency, and implement process improvements that drive organizational effectiveness
• Maintain a high level of integrity and discretion in handling confidential information
• Thrive in a fast-paced, high-demand environment, balancing independent judgment with strong collaboration, adaptability, and proactive communication to keep teams aligned

What you bring

At Dataminr, we value you for who you are. We encourage you to apply for this role, even if you don’t meet every qualification. Our candidates are reviewed on the basis of their skill and potential to succeed.

• Bachelor’s Degree or equivalent work experience and 5 years of experience in a related role involving heavy calendaring, administration, and/or client-facing responsibilities
• Experience working in a professional environment interacting directly with all employee levels, including senior management and executives
• Experience working with Google productivity tools, including Docs, Spreadsheets, Gmail, and Calendar and MS Office (Word, Excel, PowerPoint)
• Excellent verbal and written communication skills, as well as superior attention to detail and organization skills
• Exceptional time management and problem solving skills, including the ability to think quickly and resourcefully to accommodate last minute changes to an ever-changing schedule
• Friendly, enthusiastic, professional demeanor with the ability to work independently and collaboratively within a team
• Ability to maintain composure under pressure and juggle multiple and competing priorities