We are seeking an experienced Executive Assistant to support 2-3 executives on our Management Team. The person in this role will need to be a skilled problem-solver and an organizational force given the complex calendaring and meeting planning that will be required. Additionally, the ideal candidate must have a proven track record of success in supporting a C- level executive in a fast-paced, dynamic work environment.

We are looking for someone who thrives in an environment where they are multitasking and context switching frequently throughout the day, with an approachable attitude, a mature professional, gifted with the ability to handle urgent, confidential and challenging situations with grace and tact.

  • Coordinate internal and external meetings for multiple executives
  • Resolve overlapping commitments and protect time for shifting priorities
  • Primary point of contact for all internal and external communications with the executives
  • Manage hectic, complex, and frequently changing calendars
  • Prepare expense reports and assist with other documentation as needed
  • Provide support with recruiting logistics (i.e. sourcing support, scheduling, etc)
  • Support company wide initiatives e.g., all-hands, company events, offsites,  etc.
  • Set up travel and accomodations for the executives and/or visitors of Calm
  • Work with the executives’ direct reports on preparing reports, documents, presentations or any type of document needed to support the business
  • Own and manage any projects assigned by the executives
  • Handle a few non-work related tasks for the execs

Who You Are:

  • Minimum 5 years of experience providing complex calendar management, limited travel, and expense reports for 2 or more C level executives
  • Experience prioritizing multiple projects
  • Extraordinary time management skills and makes attention to detail a priority
  • High EQ and strong communicator, both written and verbal
  • Maintains appropriate discretion regarding confidential business matters
  • Excellent common sense and ability to make appropriate decisions autonomously
  • Proactive. Will follow up when things aren’t resolved
  • Enthusiasm and passion for quality
  • Strategic planning to maximize the executives time and efficiency
  • No ego: must be humble and not territorial
  • Possesses a “whatever it takes” mentality. No task is too big or too small
  • Team player, has to be able to work with varying personalities and be patient
  • Quick learner with a knack for technology, who is able to figure out new systems and adapt on the go

Nice-to-Haves:

  • Experience working in a high-growth tech/media company
  • Interest in health and wellness, as well as experience in the tech space
  • Proficiency in Google Suite & Slack
  • Proficiency with Sheets or Excel
  • Proficiency with project management tools e.g., Asana, Trello, Jira, etc.

Benefits

  • Competitive salary and equity
  • Take what you need PTO
  • We pay your medical, dental, & vision insurance premiums
  • 401K
  • Life insurance and disability benefits
  • Apple or PC equipment
  • Fun, energetic work environment
  • Opportunity to work with a product focused on making the world happier and healthier
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