At Okta, our Executive Assistants provide a wide array of administrative, logistical, and project-related support to their Executives.  We are looking for an Executive Assistant to be a true business partner to our SVP, Global Services and the department’s leadership team including 2 additional VPs.  As a true business partner to these executives, you will be a huge part of the organization’s success.  This role has a high amount of visibility and works cross-functionally across the company.

RESPONSIBILITIES:  

  • Own and help manage the rhythm of the business in close partnership with the Executive(s) and team, including agenda management, notes, logistics, and follow-ups.
  • Acts as a liaison for assigned executives relaying and exchanging information with others including: Senior leaders, customers and clients, and other organizations or constituents.
  • Calendar management – coordinate all meetings including but not limited to team meetings, offsite meetings including customer, partner, across global time zones.
  • Manage the daily schedule of the Executive(s); coordinate domestic and international travel, process expense reports and assist with management of budget needs
  • Schedule and coordinate logistics for meetings, conferences and special events (onsite & offsite)
  • Anticipate the Executive’s needs and proactively assemble the appropriate people and resources to solve problems
  • Field incoming requests; exercise strong judgment and discretion with highly confidential information
  • Lead, drive and execute on various team events, socials, offsite meetings, etc.
  • Work cross-functionally to ensure communication is efficient and clear between teams
  • Organize, prioritize and coordinate multiple work activities with demonstrated ability to meet deadlines
  • Providing backup support for other EAs in the department

 

QUALIFICATIONS:

  • A minimum of 4+ years work experience in the capacity of an Executive Assistant supporting multiple remote executives while reporting to a SVP level executive.
  • Expectation of complete confidentiality on all business matters
  • Ability to actively manage projects in a fast-moving, high pressure environment.
  • Flexibility working independently or partnering with a variety of teams.
  • This is not a 9-to-5 position due to the rapid nature of the business.  Flexibility to support during out of office hours is required.
  • Flexibility to travel as needed (up to 20%).
  • Proven ability to interact in a professional manner with Executives, Customers, Partners, and Internal Team
  • Ability to be flexible in response to changing priorities and needs.
  • Experience with web-based scheduling and collaboration tools
  • Extensive experience with arrangement of complex schedules and logistics, at times, across multiple time zones
  • Ability to work on multiple projects, lead priorities and accurately set expectations
  • Extraordinary time management skills and attention to detail
  • Strong communication, planning, organizational and analytical skills
  • Ability to quickly learn new tools and technologies; Interest and experience in using technology and the Internet to improve work efficiency
  • Ability to effectively communicate and collaborate with a diverse range of people and job functions
  • Excellent verbal and written communication skills
  • Ability to remain energetic and positive in a fast-paced and demanding environment
  • Entrepreneurial spirit and desire for constant improvement
  • Excellent common sense and ability to make appropriate judgment calls autonomously
  • Dedicated with the ability to anticipate next steps
  • Works well with a variety of personalities; embraces teamwork
  • Proficient working with Google Workspace, Microsoft Office Suite

STRENGTHS YOU WILL NEED: 

 

  • Adaptable – has demonstrated flexibility in the face of change.
  • Organized – has good time, space and task management skills.
  • Proactive – has the ability to foresee problems and prevent them by taking action.
  • Leadership – can represent the supported executive when needed
  • Strategic – work as part of the executive team you support

#LI-Remote

#LI-BL2

 

“((Colorado, New York City and Washington only*) Minimum salary of $90,000/year + bonus, commission, or variable comp (depending on role) + equity + benefits)”

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