Looking for the next big move in your career? We’re a fully remote (since before covid!) international digital studio (growing 2x yearly, 30+ people) looking to hire an Executive Assistant to shadow and support our CEO and COO. Sounds intriguing? Read on…

🥱 The TL:DR;

We’re looking for an Executive Assistant. Taking this role at ColorElephant means being right in the middle of the action and having umatched access to the work we’re doing across the company. You’ll support our CEO, Ricardo and our COO, Tiago in their day-to-day job making sure you’re optimizing their performance by doing multiple tasks within the company. This is a fully-remote, permanent, full-time position.

👉 This is for you if…

1. You’re looking for a remote, long-term position
2. You have experience (2/3 years) in: Project Manager, Executive Assistant
3. You are someone that learns fast and is eager to learn.
4. You are fluent in English
5. You have an entrepreneurial, self-started, get things done mentality — the whole point is to get things done so we don’t have to;
6. You love to communicate with people and are a communicator at heart;
7. You’re organized, methodic;
8. You’re fast to adapt and don’t mind taking the center stage and execute, or be on the sidelines supporting others;
9. You must be curious;
10. You don’t let things slip through the cracks — you’re a machine at follow-through;

Note: You’ll see we never specify stuff like “Be a team player” or “Be dedicated” and stuff like that. That is a base requirement for any position these days, but just know we also like these things people usually ask for:  motivated, focused, hard-worker that likes to grow and learn more, that works well with others and has a positive attitude 😎

💪 This is even better if…

1. You have agency experience;
2. You have software development / tech experience (i.e. you worked at a tech-centered company before);
3. You are able to make good, effective summaries of meetings;
4. You have exceptional writing skills;
5. Experience in accounting is a plus;
6. You play attention to details like no other person;
7. Experience in HR or managing teams is a plus;

👩🏻‍💻 What you’ll do

You’ll be responsible to support the job of our CEO and COO. This means a front-row seat to our operation, how we operate and our secret sauce(s). This is the ideal position for someone that wants to shadow and learn so they can create their own company in the future or run operations;

— You’ll keep Ricardo’s and Tiago’s calendar clean and tidy, you’ll organize their agendas and schedule meetings with set rules;
— You’ll deal with bookkeeping tasks;
— You’ll take lead on drafting client and team communications;
— You’ll be ready to take on ad-hoc tasks that might require your help;
— You’ll coordinate and execute micro-projects and initiatives with the guidance of Ricardo and Tiago;
— You’ll help Triage their communication;
— You’ll help draft agreements for employees and clients/partners and seek signatures;
— You’ll support HR-related tasks (such as payroll, upkeeping of vacation calendars);
— You’ll help support and upkeep our documentation of processes;
— And more… this is the exciting part. We don’t really know what the future holds. This position with provide a lot of flexibility and change. If you’re the right candidate you’ll outgrow it.

🤑 What is in for you?

– An unique challenge that enables you to grow and gain huge amount of access and insight into running a digital, international business;
– Insane levels of ownership, independence and responsibility;
– Fast-track to a leadership position within the organization on the ops area;
– Competitive salary proposal for position and location;
– Work from anywhere with our remote policy. We know sometimes the best work is done in the beach (or mountain, or… ) 🙂
– Bonuses for performance indicators we’d mutually agree;
– Be part of our profit-sharing program and take a slice of ColorElephant’s collective success;
– Flexible vacation/days off policy
– Training / Self-Development Yearly Package
– Be involved in building products from the ground-up working up-close with engineers, designers and some of the best entrepreneurs and enterprise leads around the world;
– Yearly Bonuses Program
– Paid parental leave / Flexible conditions on return
– Continuous Training (both on site and online)
– Ability to work in complex projects of Fortune500 as well as small companies.
– Contribute with your suggestions and see your feedback and opinion impact products used by millions worldwide
– Be part of a growing team full of talent

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