Executive Assistant

The Executive Assistant (EA) will report directly to the Executive Business Partner to the CEO, providing essential business and administrative support. The ideal candidate is highly organized, detail-oriented, and excels in documentation, writing, and task management. Working closely with the Executive Business Partner, the EA will ensure smooth day-to-day operations with a strong service-first attitude.

Responsibilities:

• Administrative & Documentation Support: Manage calendars, schedule meetings, and prepare accurate, well-organized documents.
• Writing & Communication: Draft and edit correspondence, meeting materials, and reports with clarity and professionalism.
• Task Management & Follow-Up: Track key deliverables, ensuring timely completion and maintaining accurate records.
• Travel Coordination: Organize domestic and international travel, including itineraries and logistics, with clear documentation.
• Expense Management: Submit and track expense reports with accuracy and attention to detail.
• Meeting Preparation & Documentation: Prepare agendas and materials, manage logistics, and document minutes or follow-ups.
• Vendor Coordination: Oversee vendor relationships and logistics for both corporate and personal tasks.
• Service-First Attitude: Deliver concierge-level service, ensuring tasks are handled professionally and exceed expectations.

Requirements:

• 1-2 years of administrative or executive assistant experience in a fast-paced environment.
• Exceptional documentation skills, maintaining clear and organized records.
• Strong writing skills for high-quality correspondence and reports.
• Service-first attitude with a proactive, customer-focused approach.
• Tech-savvy, proficient in tools like Google Workspace, Todoist, Asana, and expense software.
• Flexible availability for tasks outside of regular hours, including weekends and holidays.
• Ability to handle sensitive information with confidentiality and professionalism.
• Excellent communication skills, able to interact effectively with internal teams and vendors.