Executive Assistant

Billtrust is looking for a highly organized, proactive, and trustworthy Executive Assistant to support our Executive Leadership Team. In this critical role, you’ll act as a seamless extension of your leaders – managing schedules, coordinating logistics, and helping drive operational efficiency across teams. You’ll need strong business judgment, exceptional communication skills, and the ability to thrive in a fast-paced, dynamic environment. Flexibility is essential, as you’ll work across departments, handle evolving priorities, and protect time and focus for your executives.

What You’ll Do

• Manage and prioritize complex, high-volume calendars across time zones
• Coordinate domestic and international travel, off-sites, and executive meetings
• Prepare materials and presentations; ensure meetings run smoothly
• Serve as a trusted liaison between executive team members and internal/external stakeholders
• Process expense reports and reconcile company credit cards
• Collaborate closely with other Executive Assistants and team members to drive alignment and efficiency
• Handle sensitive information with the highest level of confidentiality and discretion

What You’ll Bring

• 5+ years of experience as an Executive Assistant or similar role
• Proven ability to manage multiple priorities with professionalism and composure
• Advanced proficiency with Microsoft Office (Outlook, Excel, PowerPoint, Word)
• Exceptional written and verbal communication skills
• Strong organizational and time management abilities
• High level of integrity, discretion, and emotional intelligence

The expected base salary range for this position is $80,000-$95,000 annually.
Compensation may vary depending on several factors, including a candidate’s qualifications, skills, experience, competencies, and geographic location. Some roles may qualify for extra incentives like equity, commissions, or other variable performance-related bonuses. Further details will be provided by our Talent Acquisition team during the interview process.

What You’ll Get:

• Work from Anywhere: Your home, a coffee shop, a company paid WeWork…. you decide!
• A Culture that Lives its Values: Our values are not just words or window dressing, they guide our decisions – big and small – each and every day.
• Flexible Working Hours: We support your lifestyle- the results are what count.
• Open PTO: Work-life balance is important. We believe in giving our employees time to truly relax and recharge.
• Sabbatical: A paid leave to reward longevity and commitment to Billtrust.
• Paid Parental Leave: To promote parent-child bonding and increase gender equity at home and in the workplace.
• Opportunities for Growth: Professional development can take many shapes. Join one of our seven ERGs or participate in our Mentor-Mentee, and Leadership development programs- we foster an environment where all employees can grow.
• Recognition: From Billtrust Bucks and CEO Shoutouts to Culture Champion and CEO Excellence Awards, our employees are recognized for hard work and outcomes achieved.
• Benefits: Medical, dental, vision, 401(k) with company match, short-term and long-term disability, flexible spending accounts, HSA, and life, cancer, and AD&D insurance.
• Minimal Bureaucracy: An entrepreneurial environment of ownership and accountability allows you to get work done.