The Executive Assistant enhances the President & COO’s effectiveness by providing critical support to her. The Executive Assistant is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment.
Your Responsibilities
- In this role, you will support the President & Chief Operating Officer, Chief Financial Officer, and Chief People Officer to enhance the effectiveness by providing critical support. The Executive Assistant is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment.
- Manages the schedule and minimizes time spent in email, meetings/calls
- Responds and handles emails and other work where possible
- Attends meetings and provides summaries for review as requested
- Reviews and approves expense reports for direct reports
- Handles and manages all travel arrangements (air, hotel, transportation, itinerary)
- Handles all logistics for offsite management meetings
- Works closely with the Chief of Staff to support the President & COO
- Processes expense reports
- Provides general administrative support to other employees, such as meeting coordination and scheduling, travel arrangements, teambuilding events
- Provides support and coordination of employee events as needed
Your Background
- Experience working at the Executive Assistant level with senior management and senior-level clients, preferably at the Board level
- Ability to manage complex and highly confidential information
- Comfortable working autonomously and across multiple tasks
- Extremely accurate and detail-oriented
- Knowledge of advanced MS Office applications, including Word, Excel, PowerPoint, and Outlook
- Excellent social skills, able to operate with diplomacy, tact, and empathy
- Has a high degree of personal organization, self-management, and resourcefulness
- Able to work independently and think proactively
- Comfortable when working to tight deadlines, and able to turn work around within a short time span where demands are liable to change at short notice
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