The Executive Assistant enhances the President & COO’s effectiveness by providing critical support to her.  The Executive Assistant is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment.

Your Responsibilities

  • In this role, you will support the President & Chief Operating Officer, Chief Financial Officer, and Chief People Officer to enhance the effectiveness by providing critical support. The Executive Assistant is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment.
  • Manages the schedule and minimizes time spent in email, meetings/calls
  • Responds and handles emails and other work where possible
  • Attends meetings and provides summaries for review as requested
  • Reviews and approves expense reports for direct reports
  • Handles and manages all travel arrangements (air, hotel, transportation, itinerary)
  • Handles all logistics for offsite management meetings
  • Works closely with the Chief of Staff to support the President & COO
  • Processes expense reports
  • Provides general administrative support to other employees, such as meeting coordination and scheduling, travel arrangements, teambuilding events
  • Provides support and coordination of employee events as needed

 

Your Background

  • Experience working at the Executive Assistant level with senior management and senior-level clients, preferably at the Board level
  • Ability to manage complex and highly confidential information
  • Comfortable working autonomously and across multiple tasks
  • Extremely accurate and detail-oriented
  • Knowledge of advanced MS Office applications, including Word, Excel, PowerPoint, and Outlook
  • Excellent social skills, able to operate with diplomacy, tact, and empathy
  • Has a high degree of personal organization, self-management, and resourcefulness
  • Able to work independently and think proactively
  • Comfortable when working to tight deadlines, and able to turn work around within a short time span where demands are liable to change at short notice
Job Overview
Job alerts

Subscribe to our weekly job alerts below and never miss the latest jobs

Sign in

Sign Up

Forgotten Password

Job Quick Search

Cart

Basket

Share