Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to support four Vice Presidents within our Sales organization. This role is pivotal to ensuring day-to-day operations run smoothly by focusing on tactical administrative tasks, including calendar management, travel coordination, and expense reporting.

The ideal candidate is resourceful, proactive, and thrives in a fast-paced environment. You enjoy working behind the scenes, take pride in flawless execution, and are comfortable supporting dynamic leaders with high standards and varying work styles.

Key Responsibilities

• Calendar Management: Coordinate and manage complex calendars, schedule internal and external meetings, and prioritize competing time demands.
• Travel Coordination: Arrange domestic and international travel, including flights, accommodations, and ground transportation, aligned with executive preferences.
• Expense Reporting: Prepare, track, and submit expense reports in a timely and compliant manner.
• Meeting & Event Logistics: Assist in the planning and execution of team meetings, offsites, and other Sales-related events.
• Administrative Support: Handle confidential information with the utmost discretion and professionalism; respond to internal and external requests promptly.
• Process Improvement: Identify and implement opportunities to improve administrative workflows for greater efficiency.

Required Skills & Qualifications

• 2+ years of administrative experience supporting executives; Sales team experience preferred but not required.
• Exceptional organizational and time-management skills with the ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills.
• Demonstrated ability to work independently with minimal direction while collaborating effectively within a team.
• High degree of discretion, integrity, and professionalism in handling sensitive information.
• Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, etc.) and other productivity tools.
• Calm under pressure, adaptable to shifting priorities, and solution-oriented.
• Strong attention to detail and a preference for working behind the scenes in a supporting role.

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