As an Executive Assistant, you will provide support to our Executive Team. You will schedule meetings and events through Outlook, organize travel and accommodation, take meeting minutes, and other organizational tasks. In addition, you will provide support for Executive meetings including event planning, ensuring refreshments are provided, managing the guest list and communications, and managing unexpected tasks. To do this role properly, you should be an experienced Executive Assistant with a deep understanding of the full Microsoft Office suite, especially Microsoft Outlook, and be extremely fast at solving problems. 

In this role, you will: 

  • Make travel arrangements for Executive Team, including booking flights, ground transportation, hotel and dinner reservations, and being available to find solutions for unexpected travel issues as they arise 
  • Help organize, schedule, coordinate and prepare for meetings, and recording meeting minutes 
  • Provide visitors with proper building credentials, greeting visitors upon arrival 
  • Use various software, including scheduling, word processing, spreadsheets, and presentation software 
  • Manage email and mail correspondence, as needed 
  • Act as the primary point of contact between the executives and internal or external colleagues 
  • Provide general administrative support 

Key Job Requirements: 

  • At least 3 years of proven experience as an Executive Assistant, Personal Assistant, or equivalent Administrative role 
  • Proven proficiency with Microsoft Office, with Expert-Level Understanding of Microsoft Outlook 
  • Ability to prioritize various  
  • Must be able to meet deadlines in a fast-paced quickly changing environment 
  • A proactive approach to problem-solving with strong decision-making skills 
  • Professional level verbal and written communications skills 

Our Core Benefits Include:

 

  • 15 days PTO per year
  • 7 paid holidays annually
  • 401k with Company Match
  • Health, Vision, Dental Coverage
  • Life and Disability Insurance covered 100% by NinjaTrader
  • And more!

 

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