Accounts Payable Specialist

Responsibilities

• Assist management with all vendor reporting, vendor onboarding, and maintain vendor contracts and W9s
• Code invoices accurately with entity, GL account, dept, class, service period description, and approvers
• Respond to vendor inquiries and interact with vendors regarding issues relating to invoices (AP inbox)
• Comfortable managing an offsite contractor
• Manage global vendors that assist with AP entry, including review of day to day work, creating new standard operating procedures, and ensuring SLAs are met
• Data entry of vendor invoices and matching of purchase orders to invoices
• Reconcile vendor statements and work to resolve discrepancies internally and externally
• Process and track employee expense reports, and review data entry work as needed
• Prepare payment batches (domestic and international)
• Uphold corporate policies in the accounts payable and cash disbursement areas

Adhoc Responsibilities

• Assist with and ensure successful quarterly and year end close activities and audits in areas related to accounts payable
• Participate in and drive continuous improvement projects/initiatives
• Ensure and maintain SOX 404 controls compliance
• Complete ad hoc projects as needed including acquisition integration

Skills and Qualifications

• Bachelor’s or Associate’s degree preferred
• Netsuite and Coupa experience preferred
• 3-5 years’ experience of Accounts Payable processing
• Knowledge of sales, use, and VAT tax desired
• Successfully works independently with little instruction and can adapt to change
• Thrives in a remote team environment
• Proficient in Microsoft Office with knowledge of Excel, experience with google suite email, gsheets and gdocs
• Effective communication skills and customer service approach
• Action-oriented and solution-driven and able to work in a fast paced environment
• Highly accurate and detail oriented
• Ability to identify and resolve exceptions and interpret data
• Possess critical thinking and analytical skills

Compensation

Our compensation reflects the cost of labor across several US geographic markets. The US base salary for this position ranges from $60,000/year in our lowest geographic market up to $90,000/year in our highest geographic market. Consistent with applicable laws, an employee’s pay within this range is based on a number of factors, which include but are not limited to relevant education, skills, job-related knowledge, qualifications, work experience, credentials, and/or geographic location. Your recruiter can share more on target salary for your location during the interview process. Coalition, Inc. reserves the right to modify this range as needed.

Perks

• 100% medical, dental and vision coverage
• Flexible PTO policy
• Annual home office stipend and WeWork access
• Mental & physical health wellness programs (One Medical, Headspace, Wellhub, and more)!
• Competitive compensation and opportunity for advancement