Rental management software helps property managers oversee leases, simplify maintenance tasks, and maintain control over finances. Property management software provides a complete solution for investors, landlords, and property managers. Managing rental properties can be challenging, especially as portfolios and tenant expectations grow. This software goes beyond standard business management tools by incorporating special accounting functions, such as enabling online rental payments and processing application fees directly through the platform.
Why A Rental Management Software
Many businesses choose this software for various reasons. With a centralized system, you can oversee all operations in one location, simplify workflows, automate repetitive tasks, and minimize inefficiencies. Additional benefits of it include
- A detailed audit trail for compliance and regulatory purposes.
- A communication platform for interacting with clients, tenants, and suppliers.
- A comprehensive database of your entire portfolio, enabling detailed reporting.
- In-depth reporting capabilities.
Here are the top 20 best rental management software:
1. AppFolio
AppFolio offers an all-in-one management solution, enabling you to manage your entire real estate business from a single platform. The standard version covers essential features like marketing, maintenance, accounting, leasing, rental management, online payments, and training. The Plus version provides advanced performance analytics, customizable workflows, data export capabilities, and revenue management tools.
AppFolio has different features, including tools for staffing, training, marketing, leasing, maintenance, accounting, reporting, and communication.
2. Buildium
Buildium is designed for real estate professionals handling multiple properties. This software enables users to efficiently oversee property portfolios, encompassing leasing, accounting, and operational tasks. Key features include tenant screening, automated rent collection, managing and tracking maintenance requests from tenants, and accounting features.
3. Yardibreeze
Yardibreeze’s contemporary design is perfect for renters who value a sleek experience that functions seamlessly on computers and mobile devices. Renters can handle lease signing, request management, and rent payments online, while property managers can use property management tools from any device, wherever they are.
It provides marketing, management, accounting, and live-chat functionalities with two pricing options: Breeze and Breeze Premier. You can access these features through any compatible device and supported browser.
4. Avail
Avail is a free rental property management software created for independent landlords and property managers. It offers features like credit screening, online rent payments, and maintenance tracking.
On the basic plan, landlords can list their properties across multiple platforms, conduct credit and background checks, process online rent payments, monitor maintenance requests, and generate state-specific lease agreements. Upgraded features offer next-day rent payments, elimination of ACH fees, options to duplicate and reuse applications and leases, and a website.
The Basic plan provides all essential tools for rental management, such as lease customization and electronic signatures, simplified rent payment options, tenant photos for maintenance requests, and questions for rental applications.
5. Innago
Innago is user-friendly rental management software designed to simplify the management of residential, commercial, and student housing properties. Ideal for small—to mid-sized landlords, this free tool provides an easy mobile experience and simplifies daily operations with its straightforward and adaptable interface.
Innago’s features include work order tracking, integrated communication tools, rental payment management, online leasing capabilities, document storage, and invoice automation. Additionally, the platform includes a tenant screening module that generates detailed reports on prospective tenants.
6. BuildingLink.com
BuildingLink.com is utilized by numerous luxury buildings across the US and worldwide. Designed for condominiums, co-ops, homeowners associations (HOAs), and multi-family residences, it provides a range of functionalities, including administrative record-keeping, maintenance management, communication tools, front desk operations, and resident services.
Additionally, BuildingLink offers seamless integration with other platforms like Yardi, Entrata, and Condo Manager, enhancing its capabilities with services such as accounting, payment processing, and smart home technology.
7. On-site
This end-to-end cloud-based leasing platform simplifies the entire property management process, focusing on converting leads into signed leases for single-family, multi-family, student, and affordable housing. Users have access to a marketing suite, leasing suite, property management module, and renter portal.
With On-Site, you can secure stronger leads, qualify renters using custom screening criteria, build online workflows, and digitize leases. The platform allows renters to easily update leases, pay rent, and submit online maintenance requests.
8. MRI Software
MRI Software is a platform specifically designed for managing commercial real estate. Moreover, it stands out from other rental property management software by offering cutting-edge features rarely found in basic packages. For example, with strategic planning, analysis tools, and investment management reports, MRI Software empowers users to make informed decisions and maximize their commercial property ventures.
9. Condo Control
Condo Control provides all the necessary solutions to simplify life for property owners. Owners and managers can easily delegate tasks, track progress, send and receive payments, monitor packages, and manage maintenance requests. Meanwhile, residents can use the system to reserve amenities, handle transactions, and stay updated on important information. The platform ensures clear communication among stakeholders through tools like resident portals and discussion forums, promoting satisfaction for everyone involved.
Additionally, Condo Control includes a proxy voting feature for implementing significant changes. It also integrates with apps like Yardi, Snaile, Stripe, and Condo Manager.
10. Hemlane
Hemlane is a versatile platform for property occupancy rates and enhances long-term tenant satisfaction. It allows landlords and property managers to post ads on up to 30 well-known listing sites. Additionally, the system provides tools to track and review applicants. For tenants, Hemlane simplifies lease tracking and payment management by sending automatic notifications and facilitating payment processes. The platform also streamlines maintenance requests and ensures seamless communication between tenants and service providers.
11. Entrata
Entrata provides a wide range of high-value features, including accounting, leasing management, reputation management, and lead management tools. It actively monitors your finances and records transactions, allowing you to easily convert them into invoices. You can create and duplicate budgets and then allocate them to different properties.
The system also gathers leads from multiple sources and seamlessly integrates them into your workflow, helping to boost your property’s occupancy without hassle. Additionally, Entrata provides resident portals where tenants can submit service requests and make payments swiftly.
12. DoorLoop
DoorLoop is an excellent choice for a wide range of clients because of its flexible and adaptable nature. It caters to individual property owners and those managing extensive portfolios with hundreds of properties. The software efficiently manages mobile homes, residential and commercial properties, and student housing.
13. TurboTenant
TurboTenant promises exceptional value for your investment and fulfills it by providing tools that simplify property management tasks. Their software supports online applications, tenant screening, rent collection, and rental property advertising. Tenants cover fees during the application and rent payment processes, enabling landlords to benefit from TurboTenant’s free basic property management features.
14. Landlord Suite
Landlord Studio is a flexible platform designed for managing various rental properties, such as single-family homes, multi-unit complexes, commercial spaces, and short-term rentals. Ideal for investors with portfolios ranging from 1 to 50 units, this cloud-based software offers seamless access to your data across both desktop and mobile devices, ensuring you stay connected to your property management tasks from anywhere.
15. TenantCloud
TenantCloud is a top choice in rental management platforms, thanks to its extensive features that benefit everyone involved. It provides tools for tracking tenants, managing finances, handling invoices, overseeing leads, and conducting inspections. Users can access portals to view rental information, manage maintenance requests, and handle rent payments and collections. Additionally, the platform includes numerous communication tools to facilitate interaction among all property stakeholders.
16. BuildingLink.com
BuildingLink.com is used by high-end buildings across the US and globally. Designed primarily for multi-family residences, homeowners associations (HOAs), cooperative housing, and condominiums, it features a range of features including maintenance management, communication tools, front desk, and staff operations, resident services, and record-keeping.
Additionally, BuildingLink enhances its offerings with services such as accounting, payment solutions, and smart home automation.
17. ActiveBuilding
One unique feature of ActiveBuilding is its automatic key-tracking system. It monitors the location of each key within the property and sends notifications to users, ensuring keys are not lost or misplaced. The platform also includes self-service portals that enhance resident engagement and streamline tasks such as submitting service requests and processing payments. The amenity reservation system allows residents to effortlessly book amenities, with the software’s tracker automatically detecting and preventing reservation conflicts.
18. RealPage
RealPage provides property management software for the multifamily, commercial, single-family, and vacation rental housing industries. The RealPage platform simplifies accounting by recording transactions and posting them directly to the general ledger. The budgeting system allows owners to set budgets and allocate funds effectively across different business areas. Users can monitor cash flow and track all transactions through the dashboard, keeping them well-informed about their finances. RealPage offers an advanced document management system, customizable workflows, and tools for tracking and profiling vendors.
19. Rentec Direct
Rentec Direct is a comprehensive property management software tailored to streamline rental property operations. Its user-friendly interfaces and customizable options make it efficient for managing properties of various sizes and complexities. Ideal for landlords, property managers, and associations, Rentec Direct gives features such as tenant screening, online rent collection, accounting, and maintenance tracking. It is effective for property managers and self-managing landlords with medium-sized portfolios.
20. SimplifyEm
SimplifyEm is a web-based rental management software created for small and medium-sized landlords and property managers. Its features include property accounting, tenant management, lease tracking, bank reconciliation, maintenance scheduling, and vendor management. The accounting module in SimplifyEm meticulously tracks recurring charges, accounts payable and receivable, and maintains a comprehensive transaction history.