Imagine taking time of work to to register your kids for summer camp or swim lessons or you are unable to know if the tennis court in the park is available for the weekend. Parks and recreation management software helps communities run their parks, recreation centers, sports fields, trails, swimming pools, and programs more smoothly.
Instead of relying on paper forms or endless phone calls, it allows staff to handle things like booking facilities, registering people for programs, managing memberships, tracking maintenance, collecting payments, and generating reports all in one place. This makes life easier for staff and more convenient for residents, who can sign up for activities or reserve spaces online anytime. It also helps keep facilities safe and well-maintained, gives leaders useful insights to make better decisions, and boosts participation and revenue by making services more accessible.
Here are top 12 parks and recreation management software.
Top 12 Best Parks and Recreation Management Software
1. CommunityPass
CommunityPass is a cloud-based recreation and school management software. It serves community schools, parent-teacher organizations, sports leagues, and both public and private schools. Made by recreation professionals, it helps organizations handle registrations, payments, facilities, and communication. The team sets up your account and configures the software to match your needs. They also activate e-commerce options so you can start collecting payments right away. In addition, they offer training through webinars and videos. If you ever face urgent issues, their 24/7 phone and email support will get you back on track quickly.
Features
- Online Registration and Purchases: Process registrations and payments with ease. This makes the experience simple for both your staff and community members.
- Community Website: Create a professional website with your program and class catalog. This allows people to browse and register at any time.
- Facility Management and Calendar: Schedule bookings and prevent conflicts using a single calendar. You can also upload facility photos so members know exactly what they’re reserving.
- Finance Tools: Track revenue, credits, and expenses to simplify tax preparation. You can also manage all financial records in one place.
- Comprehensive Reporting: Access more than 325 pre-built reports. If those don’t meet your needs, you can build custom reports to view the exact data you want.
Pros
- Easy-to-use online registration and payment tools.
- Professional website creation to promote programs.
- Centralized calendar for facility bookings and conflict prevention.
- Finance tracking that makes tax season easier.
Cons
- You cannot send a text message alone. The system sends email and text together to all families.
- Processing refunds is more complicated than it should be.
Pricing
- Starts at $3,000 and goes up to $10,000 per year.
- Custom quote is available.
2. CivicPlus
CivicPlus parks and recreation software is an all-in-one software that helps parks and recreation departments run programs, book facilities, and manage events with ease. It enables municipalities and organizations to set up online registrations, process secure payments, track attendance, manage memberships, and communicate with the community through an online portal. Staff can also collect feedback, generate detailed reports, and handle ticket sales or bookings through the built-in point-of-sale (POS) system.
Features
- Create and manage recreational programs.
- Schedule facilities and events.
- Sell and scan barcoded tickets for online or in-person events.
- Allow instructors to manage their own rosters and activities.
Pros
- Helpful and responsive customer service.
- Flexible customization for multiple facilities, amenities, and rates.
- Mobile access for administrators and citizens to view league or event details anytime.
- Frees staff time by enabling instructors to manage their own activities.
Cons
- Occasional system glitches.
- Website formatting and management need improvement.
Pricing
- Pricing available only upon request.
3. Omnify
Omnify is an all-in-one booking and scheduling platform built for kids’ activity and class-based businesses. It helps after-school programs, seasonal camps, swim schools, enrichment classes, and workshops run more efficiently, attract more bookings, and deliver great customer experiences all from one easy-to-use platform.
Features
- Manage schedules: Handle classes, appointments, camps, and events using a unified calendar.
- You can customize layouts, themes, age filters, and family profiles to reflect your brand.
- Automate key processes: registrations, check-ins, waitlists, and reminders without manual work.
- Accept secure payments: Process one-time or recurring payments, deposits, tips, and payment plans.
Pros
- Offers a free plan for small teams.
- Provides responsive customer support.
- Simple, easy-to-navigate interface.
Cons
- Large number of features requires time to set up.
- Occasional technical issues during customer transactions.
Pricing
Free – $0/month
- Up to 2 team members
- Up to 100 clients
Growth Pro – $149/month
- Up to 5 team members
- Up to 1,000 clients
Accelerate Pro – $349/month
- Up to 10 team members
- Up to 5,000 clients
Scale Pro – $599/month
- Up to 10 team members
- Up to 20,000 clients.
4. GovPilot
GovPilot is a government-focused operating system built specifically for local governments. Its parks and recreation software helps municipalities manage parks, fields, facilities, and event spaces through a digital platform. This system allows citizens to apply for permits, make payments, and access services online, reducing paperwork and speeding up operations for government staff.
Features
- Boardwalk Vehicle Permit: Process applications and payments for vehicle access to boardwalk areas.
- Boat Ramp Application: Manage boat ramp permits and fees.
- Bonfire Permit: Handle requests for bonfire events quickly and efficiently.
- GIS Map: Provide residents with a visual map of parks, facilities, and event spaces.
Pros
- Easy to work with and responsive to government needs.
- Excellent technical support team.
Cons
- If the system cannot detect a resident’s location, they cannot proceed with logging a complaint.
Pricing (Billed Annually)
GovPilot offers pricing based on the number of templated modules selected.
5. RecTac
RecTrac is a cloud-based software that helps recreational organizations of all sizes manage reservations, schedule activities, handle payments, track expenses, and keep operations running smoothly. It offers tools for facility scheduling, ticket sales, seating arrangements, equipment rentals, locker room management, sports league coordination, and reporting, making it easier for staff to stay organized and for communities to enjoy well-managed programs and spaces.
Features
- View facility availability on a graphical grid to prevent double bookings
- Process payments, track income/expenses, and generate reports
- Manage registrations, rosters, and sports league schedules
- Track inventory and sales with barcode scanning and point-of-sale tools
Pros
- Offers a wide variety of features in one system
- Connects well with other tools and systems
- Provides clear, detailed reporting options
- Delivers responsive and helpful customer support
- Works for both small and large organizations
Cons
- May feel overwhelming for smaller organizations
- Requires time to learn and master
Pricing: Contact the vendor for details.
6. Tyler Parks & Rec
Tyler Parks & Rec is an all-in-one software that helps parks and recreation departments manage facilities, programs, and events with ease. It handles scheduling, registrations, payments, and communication in one place. With online booking, automated notifications, and detailed reporting, staff can work more efficiently while residents enjoy quick access to information and sign-ups from any device. By simplifying daily operations, Tyler Parks & Rec helps communities get the most out of their parks and programs.
Features
- Activity Scheduling – Quickly set up, update, and notify participants about activities while making the best use of facilities.
- Resource Management – Track equipment, manage maintenance schedules, and handle reservations for community spaces.
- Online Registration – Let residents register, pay securely, and receive instant confirmations from any device.
Pros
- Government-Focused Design – Built for public agencies with compliance and workflow needs in mind.
- Comprehensive Integration – Connects with other municipal systems like finance, utility billing, and civic services.
- Strong Financial Management – Monitors program revenue, expenses, and profitability effectively.
Cons
Outdated Interface – Some users feel the design looks dated compared to newer platforms, which may impact adoption.
Pricing
Contact for details
7. Civita App
Civita App helps cities of all sizes strengthen community engagement by connecting information about local services and activities in one parks and recreation software solution. It uses the growth of mobile technology to offer an out-of-the-box tool that is quick to set up and works with existing systems.
Through Civita’s platform, you can directly reach residents, share updates, and encourage participation. The app keeps the community informed about events, activities, and news, while its report-issue feature reduces phone calls and handling costs.
You can fully customize the app’s design and data. Highlight local landmarks, set notification alerts when residents are nearby, and create opportunities for them to learn more as they explore.
Features
- Mobile app for community updates and engagement
- Report-issue feature to reduce calls and response time
- Customizable design and displayed information
- Notifications triggered when residents are near landmarks
- Local business directory for dining, shopping, and services
- Cloud-based access for easy management anywhere
Pros
- Shares important and timely city information
- Promotes community events and activities
- Encourages residents to explore the city
- Improves visitor experience at key venues and locations
- Provides an easy way for residents to report issues
Cons
- Limited parks and recreation–specific features
- Not a full-scale parks and recreation management system
Pricing
Starts at $349.99 per month.
8. ACTIVENet
ACTIVENet is an all-in-one, cloud-based software that helps parks and recreation departments and non-profits work more efficiently and connect better with their communities. It combines tools for online registration, membership management, facility scheduling, and analytics in one platform. This allows organizations to streamline daily tasks, manage resources effectively, and create better experiences for both participants and staff.
Features
- Simplified Online Registration: Staff can set up programs, accept sign-ups, and track participation without manual paperwork.
- Membership Management: Administrators can track member information, automate renewals, and create customized membership levels.
- Facility Scheduling: Staff can reserve and manage sports fields, meeting rooms, and community spaces in one system.
- Communication and Marketing Tools: Built-in email and promotion features help reach more participants and share updates quickly.
- Flexible Payment Processing: Supports credit cards, e-checks, and digital wallets for easy payment collection.
Pros
- Easy-to-use interface
- Mobile access for staff and participants
- Well-designed customer portal
- Dependable cloud-based system
- Works with multiple third-party tools
Cons
- Limited customization options
Pricing
- Contact ACTIVENet for details
9. Club Caddie
Club Caddie is an all-in-one membership management software built for golf clubs and similar organizations. It helps clubs manage member profiles, track payments, and communicate directly with members. Administrators can create and manage membership plans, schedule events, and handle billing with ease. The platform also offers online booking so members can reserve tee times and join club activities quickly. Its reporting and analytics tools give clubs clear insights into membership trends, revenue, and engagement. By simplifying everyday tasks, Club Caddie helps golf clubs improve the member experience, run operations more efficiently, and grow their community.
Features
- Point of Sale (POS): Accept multiple payment methods for services and items, including beverage carts, bars, gift cards, and lesson packages.
- Golf Facility Reporting: Track golfer information such as purchase history, spending, and rounds played, along with detailed financial analytics for the club.
- Facility Event Management: Plan and manage banquets, weddings, leagues, and golf tournaments by tracking client communications, managing deposits, and analyzing costs and profits.
Pros
- Intuitive design for both golf course staff and players.
- Quick and straightforward booking process for members.
- Simple navigation for managing different parts of golf operations.
Cons
- Requires some time for new users to learn the system.
Pricing
Contact the vendor for details.
10. RecDesk
RecDesk is a parks and recreation software that helps community recreation departments run their operations efficiently. It gives staff the tools to manage registrations, track facility usage, and analyze program performance. With its simple interface, teams can organize events, monitor attendance, and create detailed reports. The platform’s analytics tools offer clear insights into community participation and program success, helping organizations make smart, informed decisions.
Features
- Facility scheduling
- Membership tracking
- Financial management
- Communication tools
- Reporting systems
- Online payments
Pros
- All-inclusive subscription model
- Easy-to-use interface
- Responsive customer support
Cons
- Limited options for advanced customization
Pricing
Starts at $3,835 per year.
11. EZFacility
EZFacility is a software solution built to help gyms, health clubs, sports complexes, and other sports or fitness facilities run smoothly. It helps staff manage memberships, schedule classes or events, handle billing, and rent out facilities. Managers can track membership renewals, organize staff schedules, and create reports that show business performance. Members can log in through a client portal or mobile app to check schedules, manage their accounts, and register for activities online.
Features
- Trainer and membership management
- Equipment tracking
- Fitness assessments
- Payment processing
- Commission tracking
Pros
- Intuitive, easy-to-use interface
- Affordable pricing options
- Responsive customer service
- Quick setup and deployment
- Works well on mobile devices
Cons
- Lacks some advanced features
- Limited customization options
Pricing
Starts at $99.00 per month.
12. FMX
FMX (Facilities Management eXpress) is a facility management software that now serves parks and recreation departments. It helps teams manage assets, facilities, events, and maintenance efficiently. The platform also supports community engagement and helps departments generate more revenue.
Features
- Manage assets and facilities in one system
- Schedule and track facility bookings and rentals
- Provide mobile access so field staff can work on the go
Pros
- Focuses on ease of use for staff and administrators
- Simple, intuitive interface design
- Works well on mobile devices for field operations
Cons
- Requires staff training to use all features effectively
Pricing
- Contact FMX for pricing details
Choosing the right parks and recreation management software is crucial for operational efficiency and community satisfaction. The key to success lies in assessing your organization’s specific needs, budget, and technical capabilities before making a decision. With the right software in place, your parks and recreation department can enhance operations, improve community engagement, and deliver exceptional recreational experiences for years to come.