Travel & Expense Coordinator

As the Travel & Expense Coordinator, you will have the chance to play a hands-on and integral part on the AP team, and serve as a key contributor to Stitch Fix’s employee reimbursement and corporate card program administration. You will manage daily T&E operations, ensuring timely processing, audit compliance, and policy alignment. Apply precision to employee expense reviews, invoice validation, and system workflows while proactively identifying and resolving discrepancies and flagged items. Support period-end close by preparing journal entries and performing account reconciliations, maintaining financial integrity across key T&E accounts.

With strong attention to detail and a continuous improvement mindset, collaborate cross-functionally to streamline invoice processing, strengthen internal controls, and improve end-user experience. You will contribute to policy rollout, team enablement, and documentation to drive consistency and compliance at scale. You focus on accuracy, responsiveness, and cross-functional partnership supporting both daily execution and broader Finance initiatives.

YOU’RE EXCITED ABOUT THIS OPPORTUNITY BECAUSE YOU WILL…

• Oversee day-to-day T&E and Non-Inventory AP processes, including invoice and expense report auditing, GL coding accuracy, and timely resolution of exceptions.
• Monitor Virtual Payables, Corporate Card and P-Card program performance, including flagged transactions, delinquency reports, terminated user handling, and remittance files.
• Perform monthly close responsibilities such as T&E-related journal entries, account reconciliations, and preparation of audit-ready documentation.
• Investigate and resolve invoice discrepancies, rejected payments, and duplicate submissions—ensuring vendor and employee reimbursements are processed accurately and on time.
• Collaborate with cross-functional partners in Finance, Procurement, and Systems on policy changes, system enhancements, and training initiatives.
• Support internal and external audits by responding to inquiries and compiling required supporting documentation.
• Create and maintain clear process documentation and SOPs for areas of ownership, enabling consistent execution and onboarding efficiency.
• Contribute to initiatives such as the T&E Policy rollout and Non-Inventory PO program through testing, feedback, and implementation support.
• Support continuous improvement by identifying inefficiencies and partnering to implement updates that reduce manual work and improve compliance.
• Demonstrate strong ownership and operational discipline, consistently delivering results with minimal oversight.

WE’RE EXCITED ABOUT YOU BECAUSE…

• You bring 3–5 years of hands-on experience in Accounts Payable and T&E operations, including ownership of reimbursement processes, corporate card administration, and audit support.
• You manage invoice and expense processing workflows with precision, ensuring policy compliance, accurate GL coding, and timely issue resolution across U.S. and international entities.
• You demonstrate system fluency in ERP tools such as Oracle Cloud and expense management platforms, using reports and configuration logic to support execution, visibility, and compliance.
• You operate with a strong understanding of internal controls, accounting procedures, and SOX/audit requirements, contributing to accurate period close and audit readiness.
• You take initiative to streamline repetitive processes, identify discrepancies, and implement sustainable solutions that reduce rework and enhance accountability.
• You communicate clearly and constructively with stakeholders, providing timely follow-ups, documentation, and education to resolve escalations and maintain alignment.
• You collaborate across teams with a service-first mindset, adapting to shifting priorities and supporting initiatives that drive efficiency and clarity in end-to-end processes.
• You build and maintain process documentation to ensure consistent execution, reduce risk, and support onboarding or cross-training within the team.
• You are self-directed, organized, and solutions-oriented—able to own key deliverables while proactively seeking guidance for more complex challenges.
• Above all, you’re bright, kind, and motivated by challenge—and you take pride in delivering operational excellence that supports a high-performing Finance organization.

Why you’ll love working at Stitch Fix…

• We are a group of bright, kind people who are motivated by challenge. We value integrity, innovation and trust. You’ll bring these characteristics to life in everything you do at Stitch Fix.
• We cultivate a community of diverse perspectives— all voices are heard and valued.
• We are an innovative company and leverage our strengths in fashion and tech to disrupt the future of retail.
• We win as a team, commit to our work, and celebrate grit together because we value strong relationships.
• We boldly create the future while keeping equity and sustainability at the center of all that we do.
• We are the owners of our work and are energized by solving problems through a growth mindset lens. We think broadly and creatively through every situation to create meaningful impact.
• We offer comprehensive compensation packages and inclusive health and wellness benefits.