As an Administrative Business Partner at Aircall, you play a central role in the leadership team’s business operations and activities: you anticipate the needs of the C-suite, resolving operational and administrative issues before they arise and ensuring the team stays focused on their projects. Your agility in adapting to a changing environment and your knowledge of Aircall products and services strategically support your team’s projects. With strong business judgment and communication skills, you interact with various stakeholders and job functions.
Administrative roles at Aircall are filled by organized and dependable individuals driven by the shared goal of helping the company achieve success. Working behind the scenes, you make a significant impact on the people you support and Aircall users worldwide. Your ability to lead and manage simultaneous projects is crucial, as is your skill in communicating effectively with stakeholders at all levels of the organization.
You will report directly to the company’s Chief HR Officer. This role can be based remotely in Seattle only.
What you’ll do:
- Perform a wide range of administrative tasks efficiently, including calendar management, travel arrangements, expense reports, and meeting organizational deadlines with meticulous attention to detail.
- Plan, manage, and execute team offsites, events, and activities.
- Oversee purchase order management, ensuring accuracy and compliance with company policies.
- Handle office administration tasks, including office supplies management, vendor relations, and facilities coordination.
- Work with the global teams to ensure the successful execution of regularly scheduled domestic and international meetings, events, or projects.
- Serve as a lead and manager for small projects within the organization.
What you’ll bring:
- Bachelor’s degree or equivalent practical experience.
- Typically 3 years or more of administrative experience in a high-tech or international environment, focusing on core administrative tasks such as travel management, expense reports, calendar management, and facilities coordination.
- Experience supporting an organization and directly managing weekly team meetings, including agenda ownership and content preparation.
- Experience serving as a lead for projects.
- Proficiency in purchase order (PO) management and office administration.
- Experience supporting C-suite leaders or equivalent
- Preferred Qualifications:
- Knowledge of process, project, and program management theory and practices, with the ability to apply them to solve operational issues.
- Ability to act as a focal point of contact for other departments and external suppliers, handling confidential information appropriately.
- Ability to build efficiency and effective responsiveness into existing operations and help define new operational strategies.
- Ability to effectively communicate and collaborate with a diverse range of people and job functions.
- Ability to maintain extreme confidentiality and exercise good judgment in decision making.
$115,000 – $140,000 a year
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