Administrative Assistant (6 Month Contract)

We’re looking for a detail-oriented, agile, and organized Administrative Assistant to primarily support our VPs in Marketing, with occasional support for Sr. Directors in the Marketing org. In this role, you’ll be a key partner to Marketing leadership — ensuring schedule, communications, and strategic initiatives are executed with precision.

This role requires exceptional organizational skills, high discretion, strong communication instincts, and a proactive, solutions-first mindset.

This role reports to the Sr. EA; you will frequently work with and collaborate with the Marketing Operations team to support execution.

This is a 6 month contract position and it is a remote opportunity within Canada and the US.

What You Can Expect:

• Manage and prioritize the VPs’ calendar across time zones, including meeting logistics, preparation, and travel coordination
• Coordinate travel, expenses, and event planning – including department offsite logistics and leadership meetings
• Support Marketing VPs with ad hoc scheduling and coordination needs
• Prepare briefing materials, track deliverables, and follow up on action items to help drive accountability across workstreams
• Draft, edit, and coordinate high-quality internal and external communications on behalf of the VPs
• Help with calendar planning for Marketing rituals and operational rhythms like Town Hall and QBRs
• Build strong cross-functional relationships to help represent the Marketing VPs’ priorities and unblock communication
• Maintain discretion and confidentiality in all aspects of your work
• Provide backup support to other EAs and leadership team members as needed

What We’re Looking For:

• 2-3 years as an Administrative Assistant, ideally within Marketing or technology orgs. Experience in a virtual or remote capacity is a plus
• Experience with Google Workspace, Slack, Notion, Asana, and expense management tools.
• Strong written and verbal communication skills, with an understanding of virtual communication etiquette.
• Strong organizational and time management skills, with the ability to work across different time zones.
• Detail-oriented with a commitment to maintaining accuracy while working remotely.
• Self-motivated, disciplined, and capable of working independently with minimal supervision.
• Problem-solving mindset and a proactive approach to addressing virtual challenges.
• Proactive and adaptable — able to anticipate needs, pivot quickly, and navigate ambiguity with composure
• Familiarity with virtual collaboration and document management tools is advantageous.
• Knowledge of remote work best practices and cybersecurity considerations is a plus.

USA-based roles only: The annual base salary for this role is between $80,000 USD and $108,000 USD

Canada-based roles only: The annual base salary for this role is between $65,000 USD and $87,000 USD.