Onboarding software for staffing agencies simplifies new hire processes by reducing manual effort, and ensuring a smooth start for employees. It automates background checks, facilitates document signing, and assigns tasks to hiring teams so new hires are prepared and welcomed. With these tools, companies can complete onboarding steps faster, creating a straightforward and supportive experience that helps new hires succeed from day one.
For staffing agencies, onboarding software is even more critical. It allows them to handle the onboarding process for clients, making it faster and easier for new hires to become productive and adjust smoothly to their roles. This software ensures an efficient onboarding experience for everyone involved.
Here’s a look at top onboarding tools suited for different plans to help you make an informed choice.
1. Deel
Deel allows HR manage data, automate workflows, and provide localized benefits and payroll securely. With its onboarding tracker, HR can add new hires to the system, monitor their progress, and ensure smooth orientation. Additionally, Deel automatically tracks required documents, offering a secure way to sign and store compliance forms, which keeps the onboarding process organized and efficient.
2. BambooHR
BambooHR customizes onboarding for each new hire by role, department, location, and more. HR teams can automate onboarding tasks, assigning them to the new hire, managers, and other team members for a smoother start. With its simple, adaptable design, BambooHR offers a unique experience for every new employee. Using customizable templates, HR can create onboarding guides for specific roles, seniority levels, or departments, enhancing the experience.
3. Connecteam
Connecteam caters to remote teams, offering employee onboarding software that supports a seamless start from day one. Its dynamic HR hub equips HR departments to deliver thorough yet simple onboarding, creating a smooth user experience. The platform’s onboarding features extend beyond training; for instance, its document tool ensures full compliance right from the start of each new hire’s journey.
4. Workable HR
The onboarding software for staffing agencies empowers HR teams to customize the onboarding process for different roles and departments. This customization ensures new employees receive relevant, role-specific information from day one. Additionally, tracking onboarding progress through these workflows helps prevent any missed steps. Workable HR also offers a user-friendly onboarding portal that serves as a centralized hub for new hires.
5. GoCo
GoCo provides an all-in-one HR software solution that streamlines the onboarding process for new hires. It allows companies to automate onboarding checklists and create a digital pre-boarding experience before the first day. The onboarding module includes features like e-signatures for online offer letters and customizable checklists. Additionally, employees can easily select and enroll in their benefits package while setting up payroll information.
8. WorkBright
WorkBright provides an HR software solution that simplifies hiring and onboarding for businesses. Its mobile-first design stands out, allowing hiring administrators and new employees to access all features easily from any smart device. For instance, the platform simplifies handling complex documents like Form I-9, enabling new hires to fill out and upload their identification documents directly from their smartphones.
9. Workleap
Workleap Onboarding enhances the onboarding experience for new employees by offering a structured, automated process. This tool keeps new hires engaged and informed from their first day. Additionally, it promotes teamwork by enabling the creation of actionable onboarding plans. One standout feature is the availability of AI-generated templates, which significantly cut down the time needed to develop these plans. As a result, HR managers can swiftly establish personalized onboarding journeys.
10. ClearCompany
ClearCompany simplifies paperless onboarding with its modern system. It automates the delivery, tracking, collection, and storage of all forms and documents. By using ClearCompany’s smart forms, you can save time and money while reducing errors. These forms eliminate redundant data entry by pre-filling previously entered information. Additionally, they validate data for correct formatting and accuracy.
11. Zenefits
Zenefits provides an all-in-one onboarding system that enables HR teams to swiftly transform candidates into employees with only a few clicks. The system automates numerous onboarding tasks, like completing paperwork and setting up benefits. Employees can also use the Zenefits mobile app, allowing them to handle onboarding tasks conveniently from their phones.
12. Rippling
Rippling’s onboarding software takes the hassle out of bringing on new hires by automating key steps like sending offer letters, setting up payroll, and managing benefits. It also handles essential IT tasks, such as ordering equipment and configuring apps, so employees are fully prepared for their first day.
13. Zavvy
Zavvy unifies all onboarding tasks to create a memorable experience for new hires. It enables companies to effectively guide employees through their career journey. With Zavvy’s automated onboarding, routine tasks become engaging, streamlined processes. Key features include preboarding, automated workflows, event scheduling, buddy programs, and interactive content, all designed to enhance the onboarding experience.
14. UKG Pro
UKG Pro offers onboarding tools, providing implementation managers, training, and a comprehensive knowledge base to support new employees. It centralizes global data management, employee support, and payroll, allowing HR teams to design onboarding experiences that reflect the company’s culture. With interactive checklists and progress tracking, UKG Pro ensures new hires complete all required steps efficiently.
15. ADP Workforce Now
ADP Onboarding simplifies the onboarding process by moving data transfers online, which cuts down paperwork and makes it easy for new hires to submit information. Managers can assign checklists to guide new employees and connect them with team members. It supports identifying top candidates by using screener questions to automatically score and rank applicants. Users can then review feedback from interviews to focus on high-potential candidates.
16. Workday
Workday HR suite provides an all-in-one solution with essential functions like recruiting, payroll, and talent management. Its AI-driven insights utilize artificial intelligence to generate predictive analytics and actionable recommendations, optimizing recruitment and workforce planning. Workday emphasizes ethical AI that prioritizes people, aiming to identify workforce skills for future training needs.
17. SAP SuccessFactors
SAP SuccessFactors Onboarding offers staffing agencies a practical solution for efficiently managing employee onboarding and transitions. This software enables new hires to get up to speed faster by offering engagement tools and an easy way to gather essential information. It also supports the offboarding process, helping agencies handle the departure of employees smoothly and with minimal disruption.
18. Greenhouse
Greenhouse Onboarding accelerates the integration of new hires and strengthens talent retention by offering a well-organized onboarding experience. It shifts candidates from applicant tracking to onboarding, automatically incorporating their data to minimize human errors. With customizable onboarding plans, it allows tailored approaches for different roles and departments.
19. SilkRoad
SilkRoad Strategic Onboarding provides staffing agencies with a software solution designed to enhance candidate engagement and offer a positive onboarding experience. It facilitates personalized journeys for candidates from their initial day and continues to support them thereafter. The SilkRoad RedCarpet onboarding platform consolidates all aspects of new hire logistics, serving as a comprehensive talent management tool.
20. KiSSFLOW
KiSSFLOW is a versatile software that enables users to design workflows using a no-code interface. This functionality facilitates the creation of smart forms, streamlining the onboarding process. One of the key benefits of KiSSFLOW is its user-friendly customization options, allowing users to easily build workflows tailored to their needs. Additionally, it offers seamless integration with platforms like Zapier and Slack, enhancing its functionality.
21. FactoHR
FactoHR simplifies payroll management by enabling users to effortlessly establish payroll processes and automate essential calculations. This software offers a user-friendly setup and streamlines workflows for efficient payroll handling.
22. iCIMS
iCIMS specializes in recruitment and also provides onboarding features, such as managing paperwork and training. Notable aspects of iCIMS include its robust applicant tracking, comprehensive analytics, and effective candidate relationship management. Among its advantages are seamless applicant tracking integration and smooth workflows.
23. Zoho Recruit
Zoho Recruit is a versatile applicant tracking system (ATS) that simplifies the hiring process for businesses of all sizes, especially beneficial for small to medium enterprises. It automates key recruitment tasks such as job posting, candidate sourcing, resume parsing, and interview scheduling. This makes the software particularly appealing for organizations seeking to enhance their recruitment efficiency.
24. Breezy HR
Breezy HR offers a comprehensive suite of onboarding features that simplify the integration of new employees into an organization. This platform provides automated communication tools, including email and text messaging, which facilitate smooth interactions throughout the onboarding process. Additionally, Breezy HR incorporates checklists and electronic forms, ensuring that all necessary documentation is easily accessible and manageable.
25. Lever
LeverTRM serves as a comprehensive talent acquisition suite designed to enhance the hiring process for companies. It equips organizations with tools for sourcing candidates, nurturing relationships, conducting interviews, extending job offers, and onboarding new employees. This software positions itself as a complete solution for talent teams seeking to identify and recruit exceptional individuals.
26. Personio
Personio onboarding software accelerates the integration of new employees. With automated processes, checklists, and induction templates, it simplifies the onboarding experience. This software provides a nearly self-sufficient system to help employees get acclimated quickly. It offers a centralized view of each new hire’s progress, allowing IT and HR teams to monitor tasks easily. Automatic reminders ensure that responsible parties complete their onboarding duties promptly.
27. WebHR
28. Freshworks
Freshworks Employee Onboarding Software is a cloud-based solution that automates the onboarding process for businesses. This platform provides a range of features such as customizable checklists, task assignments, progress tracking, reporting capabilities, and seamless integration with other Freshworks HR tools. Users appreciate its user-friendly interface, cost-effectiveness, and scalability.
29. Paycor
Paycor is one of the onboarding software for staffing agencies that enhances employee engagement and lowers turnover by enabling HR leaders to connect with new hires before their first day. With personalized support and intuitive, scalable technology, Paycor simplifies all facets of people management, allowing clients to concentrate on their core business and mission with confidence.
30. iSmartRecruit
iSmartRecruit is a cloud-based AI recruitment solution designed to address the challenges that staffing firms, recruitment agencies, executive search firms, and in-house HR teams encounter. This platform provides scalable and customizable recruitment software that caters to the needs of small and mid-sized corporate HR departments, staffing agencies, and large enterprises.
Onboarding software provides new hires with a smooth and efficient experience, helping them navigate the essential steps and information necessary for a quick acclimatization. This approach enhances both satisfaction and engagement among new employees. For staffing agencies, it’s crucial to have onboarding software that addresses the specific demands of the industry. By implementing the right onboarding tools and processes, staffing agencies can set their employees up for success and foster the development of effective teams.