Being a social worker is demanding but rewarding. You juggle countless tasks, navigate complex situations, and take on multiple roles—advocate, counselor, and more. Managing overwhelming caseloads and piles of paperwork often becomes the toughest part of the job. Now, picture a world where you can access client information instantly, keep your notes organized, and generate reports with just a few clicks. The best part? Plenty of affordable social work case management software options are available to help with your workflow, giving you more time to focus on what truly matters—your clients.
This guide highlights the top 30 affordable social work case management software programs that could perfectly fit your practice.
1. CharityTracker
CharityTracker provides nonprofits and churches with case management software, helping them track assistance, measure outcomes, and generate reports. This affordable CRM solution is perfect for social work agencies, offering case management, data management, and reporting tools designed to track program impact and secure funding.
2. SimplePractice
SimplePractice is a comprehensive practice management platform for health and wellness professionals, particularly those in solo and small practices. The easy-to-use, cloud-based, HIPAA-compliant case management software is focused on improving clinical workflows. It allows you to manage client information, schedule appointments, create notes, and generate reports.
3. FAMCare
FAMCare is a user-friendly software that helps social service agencies manage cases effectively. It’s designed for agencies that work with adults struggling with mental health, substance abuse, or domestic violence. With FAMCare, you can easily track client information, schedule appointments, store documents, and monitor treatment progress. This helps prevent neglect and exploitation of vulnerable individuals. Plus, you can automate billing, track funding sources, and record grants.
4. Bonterra Case Management
Bonterra Case Management is a handy tool for nonprofits that helps them keep track of donations, volunteers, and events. It makes it easier to gather and share information, so nonprofits can spend more time helping people and improving their services. Bonterra is safe and secure, especially for organizations that work with health and human services. It’s perfect for schools, universities, and big national groups like religious organizations, housing authorities, and educational institutions.
5. Casebook
6. extendedReach
extendedReach is an affordable social work case management software. It helps them keep track of children, manage foster homes, and handle other important tasks. The software can be used for various types of placements, including foster care, adoption, and refugee programs. You can access extendedReach from anywhere using a computer or mobile device.
7. CaseWorthy
CaseWorthy is a user-friendly software that helps organizations manage their cases and clients. It’s perfect for social services, healthcare, education, and government agencies. You can use CaseWorthy on any device and rest assured that your data is safe and secure. The software gives you a clear picture of your client’s progress and lets you generate custom reports. This helps you understand your client’s needs better and make informed decisions to improve your services.
8. Community CareLink
Community CareLink is a helpful tool for social workers that makes it easy to schedule appointments, keep track of client information, and create custom reports. It’s a great way to improve the case you take on and stay organized.
9. TheraNest
TheraNest is a helpful tool for social workers in mental health. It makes managing your clients and business easy. With TheraNest, you can keep track of client records, notes, and payments. It also provides insights into your practice’s performance, such as referral reports and retention rates.
10. PlanStreet
PlanStreet case management software is for social, healthcare, and human services organizations. It simplifies tasks and makes it easy for caseworkers, service providers, and other people involved to access important information. You can use PlanStreet anywhere, whether you’re at work, home, or out in the field. It’s designed to be user-friendly and can be customized to fit the needs of different programs, such as health and patient services, reentry programs, homeless management, donor management, child and family services, and affordable housing programs.
11. CaseFlow
CaseFlowis built to health and human services organizations simplify their case management processes. By automating tasks and reducing paperwork, CaseFlow helps providers focus on what matters most: their clients. It’s perfect for organizations working in child welfare, low-income advocacy, domestic violence, youth support, and career development. With CaseFlow, you can improve your efficiency and provide better services to your clients.
12. Collaborate
Collaborate is an affordable social work case management software that helps organizations manage their cases, clients, and services. It’s perfect for victim services, youth programs, family centers, and other social service agencies. Collaborate lets you track your clients’ progress from start to finish and helps you identify trends so you can improve your services.
13. NobleChild
Noble Foster Care is a software that helps organizations manage foster care cases. It tracks information about clients, care providers, and case outcomes. This helps improve the care kids receive and their chances of success in life. Administrators can use Noble Foster Care to track contacts, approve employee vacations, and manage user permissions. They can also track information about clients, including their education, medical history, and family background.
14. Exponent Case Management
Exponent Case Management is a user-friendly software that helps organizations manage their cases, clients, and services. It’s designed for mid-to-large nonprofits and human service agencies. The software helps organizations track their clients’ progress, manage their caseloads, and improve their services. Some of the key features of Exponent Case Management include a visual dashboard, child welfare management, document management, reporting and statistics, scheduling, time tracking, training management, and goal-setting indicators.
15. ECINS
ECINS (Empowering Communities with Integrated Network Systems) is a powerful, purpose-built platform designed to help human services practitioners support vulnerable people more effectively. Used globally, this secure, cloud-based system allows multiple agencies to collaborate seamlessly, offering a central hub where partners can share information, manage cases, and coordinate efforts. By enabling real-time collaboration, auditing, and evidence tracking, ECINS helps organizations come together to provide holistic support and tackle community challenges more efficiently.
16. myOneFlow
myOneFlow is a flexible case management solution for public sector service organizations, whether large or small. It helps with features like customizable forms, document management, appointment scheduling, and integration for assessments. You can also manage virtual events and course enrollment all in one place. Plus, its reporting tools help you stay compliant with WIOA requirements and dive into operational analytics to boost outcomes.
17. Sumac
Sumac is a user-friendly software that helps nonprofits manage their clients, resources, and operations. It’s a comprehensive tool that can handle everything from fundraising and email marketing to time tracking and accounting. Sumac’s Mental Health Case Management module is specifically designed for mental health organizations. It allows you to keep track of your client’s cases and provide them with the best possible care.
18. Penelope
Penelope is a web-based case management software built for governments, nonprofits, universities, and social services. It streamlines client management with features like scheduling, note-taking, automated workflows, and customizable smart forms. Clients can receive SMS and email reminders, while staff can manage referrals and waitlists with ease. This cloud-based system is flexible and highly customizable, making it a powerful tool for boosting client engagement and improving outcomes.
19. Owl Practice
Owl Practice gives psychologists, social workers, and therapists everything they need to manage their mental health practice more efficiently. From handling scheduling, billing, and intake forms to offering practitioner tools like HIPAA-compliant telehealth, session notes, and clinical assessments, Owl takes care of the administrative side so you can focus on your clients. With an easy-to-use client booking system and secure communication features, it helps you keep current clients happy while attracting new ones.
20. Foothold
Foothold’s human services software equips agencies with everything they need for case management, client tracking, and treatment planning. Designed for organizations in areas like developmental disabilities, HCBS, supportive housing, care coordination, and behavioral health, it simplifies the documentation process and ensures consistency across your workflows. With its user-friendly interface, staff can document services more quickly and accurately, boosting efficiency. The tools are built to save time while improving key metrics like staff productivity, client engagement, and overall outcomes.
21. TheraPlatform
TheraPlatform makes managing your practice simple with its easy-to-use, web-based software. Designed for therapists and mental health professionals, it’s a complete, HIPAA-compliant solution that combines EMR, practice management, and telehealth in one platform. With features like scheduling, paperless intake forms, customizable note templates, and more, TheraPlatform helps you with every aspect of your practice, so you can focus on your clients.
22.Carepatron
Carepatron is a free social work case management software that helps with documentation, interaction tracking, and case management, enabling social workers to provide more effective and efficient support to those in need. Its user-friendly interface allows easy navigation through patient records, appointment schedules, and billing details. For example, social workers can create new patient profiles or update existing records with just a few clicks, significantly reducing time spent during busy clinic hours.
23. Notehouse
Notehouse is an affordable social work case management software that empowers professionals like lawyers, guidance counselors, HR managers, and social workers to record time-stamped notes. It includes trackable tags, enabling users to organize and manage their cases and clients effectively. With its simple setup, Notehouse allows users to start using the platform in just a few minutes.
24. Exym
Exym offers user-friendly case management software designed for social service nonprofits and agencies. The customizable, intuitive platform enables providers to enhance client outcomes, streamline revenue management, and boost agency efficiency.
25. AidHound
AidHound equips organizations to address social problems by providing case management software. It empowers them to securely and efficiently collect, analyze, and visualize data on beneficiaries and activities. With its flexible design, AidHound adapts to any organization’s needs, regardless of the specific issues, activities, or data requirements they face.
26. cFive Catalyst
cFive Catalyst equips case managers with essential supervision tools to empower clients, boost engagement, and drive behavior change. This platform enhances communication, fosters stronger client relationships, ensures timely interventions, and supports client self-management.
27. FHASES
Hospitals use FHASES to identify high-risk patients through data-driven analysis, tackle care barriers, and ensure the completion of care plans. FHASES is a HIPAA-compliant case management system designed to enhance efficiency with its enterprise features, secure infrastructure, and processes. It helps healthcare providers improve patient outcomes by offering a reliable platform for managing sensitive health information and coordinating care.
28. NewOrg
NewOrg is a secure cloud-based platform designed to streamline the management of non-profit, social service, and government programs. It empowers users to efficiently gather data for reporting, oversee volunteer efforts, and promote events. With its versatile tools, NewOrg simplifies program creation and management, facilitates outcome reporting, tracks activity sign-ups, and coordinates scheduling.
29. My Junna
My Junna improves patient care management for healthcare facilities by providing tools to efficiently manage clients, partners, schedules, financial records, documents, assessments, and tasks. It enables users to design custom forms tailored to specific needs and send them directly to patients for seamless data collection. With My Junna, social work professionals can easily track time spent on client visits, whether daily, weekly, or monthly, and monitor billable hours, simplifying the billing process.
30. SAM
SAM is a cloud-based CRM specifically designed to handle case management for adoption and foster care services. It enables users to build custom workflows, create forms and checklists, and easily upload important documents. With SAM, users can also access pre-made templates for sending emails or physical mailings, making communication more efficient. The platform offers a user-friendly interface that simplifies administrative tasks, helping social case managers focus more on supporting families and children.