Mileage tracking software helps businesses and individuals monitor the distance they travel for work-related purposes, enabling accurate expense reporting, tax deductions, and improved financial management. To reclaim lost money or enjoy tax savings, you need a convenient and reliable way to track your mileage throughout the year. Mileage tracker apps simplify the process, automatically logging your distance, destinations, and trips that qualify as business expenses.
The best mileage tracker for your business will depend on your needs as a business owner.
Here are some key factors to consider when making your choice:
- Ease of use
Look for an app with a user-friendly interface. You want to minimize the time spent on tracking mileage. - Automatic tracking
Consider apps that automatically record your trips using GPS. This feature saves you the hassle of manual entry and ensures accurate distance calculations. - Expense reporting
Choose an app that allows you to categorize trips (business and personal), making it easier to prepare for tax season. - Integration with accounting software
If you use accounting software like QuickBooks or Xero, check for integration capabilities. This feature can improve your expense reporting process.
The top 20 best mileage tracking software of 2024 are:
1. Zoho Expense
Zoho Expense belongs to the broader Zoho suite of products, which features a CRM, invoicing tools, HR solutions, and more. This integration allows current Zoho users to incorporate Zoho Expense’s mileage tracker into their workflows. The distance covered option lets you input miles, and it automatically calculates total costs based on a preset rate per mile or kilometer. For more automated tracking, you can activate GPS tracking in the app when you start driving, enter your starting and ending locations, or input your car’s odometer reading.
2. Rydoo
Rydoo automates expense reporting processes and accelerates reimbursements for expense management. Managers can instantly review and approve mileage expenses while on the go. Automated mileage calculations and cross-device notifications keep managers and controllers informed about all submissions and modifications.
3. Everlance
Everlance is a mileage and expense management platform renowned for its simplicity and excellent customer service. It features automatic GPS tracking with intelligent drive technology that detects when you start a trip. If the app fails to record a trip, you can manually add it. Employees can also take pictures of receipts and upload them to the cloud or sync the app with their bank or credit card for automatic expense tracking.
4. Freshbooks
FreshBooks is an accounting software made for solo business owners, freelancers, and sole proprietors. Its mileage tracker app records every instance you drive your vehicle for business, whether to purchase supplies or meet clients. This logged mileage can then be submitted with your tax return for a tax deduction or reimbursement as a business expense.
5. Stride
Stride is a no-cost mileage-tracking app for self-employed individuals, including freelancers and small business owners. It uses GPS technology to track mileage, automatically imports expenses from your bank, and allows you to store photos of receipts. Additionally, the app provides suggestions for tax deductions and integrates smoothly with tax filing software. Users benefit from its free service, options for manually entering or capturing receipts through photos, and the ability to track mileage even when offline.
6. MilelQ
MileIQ easily categorizes your drives, helping you save on business expenses and maximize tax deductions. With a strong emphasis on automatic tracking, the app offers a user-friendly experience on mobile devices and web platforms. It’s especially beneficial for those who require accurate mileage tracking for business expense reimbursements. The automatic tracking feature ensures monitoring, while the intuitive mobile app and web dashboard provide detailed reporting capabilities.
7. SherpaShare
SherpaShare begins tracking your mileage automatically as soon as you start driving. It is built specifically for rideshare drivers and delivery workers, providing various features like mileage tracking, financial management, and driver-to-driver communication. It is accessible on both mobile and web platforms. The app offers unlimited mileage tracking, and tools for managing finances, analyzing expenses, and charting earnings. Additionally, it helps users visualize their revenue and profits through detailed charts.
8. Hurdlr
Hurdlr mileage tracking software combines a receipt tracker, business tax calculator, and mileage tracker for small businesses into one straightforward app. It provides automatic mileage tracking and expense management features, making it easy for users to handle their finances. The app’s design is user-friendly and aimed at simplifying financial management. Automatic tracking is available in the paid plans, while the free version offers manual and semi-automatic tracking options.
9. TripLog
TripLog simplifies mileage tracking by automatically logging your trips, making it easier to claim mileage reimbursement and maintain records for tax purposes. The app offers free and paid plans, giving users different tracking options such as manual entry, Bluetooth-enabled, and automatic tracking. With the free plan, you can track up to 40 trips each month. Additionally, TripLog integrates with third-party software, including QuickBooks, and offers multiple methods for automatic tracking.
10. QuickBooks
QuickBooks, an accounting software tailored for freelancers and small businesses, includes a useful mileage-tracking app. This feature simplifies the process of tracking miles and calculating mileage deductions. With the QuickBooks mobile app, users can easily monitor their trips, while employees can categorize each journey as either business or personal.
11. Shoeboxed
Shoeboxed primarily functions as a receipt and document organization app, but it also simplifies mileage tracking. It provides tools to track mileage and generate tax-ready reports, helping users maximize tax deductions and stay compliant. Using geofencing technology, it tracks your miles and calculates your reimbursement based on standard mileage rates in the receipts section.
12. Motus Platform
The Motus Platform powers our solutions by delivering accurate mileage reimbursement calculations, fleet personal-use charges, and delivery mileage and device usage rates. The Motus App simplifies mileage tracking, giving your employees full control over capturing and submitting their business mileage while reducing the time you spend verifying accurate logs.
13. ExpensePoints
ExpensePoint’s cloud-based platform lets employees create, submit, approve, and process expense reports from anywhere. Using your mobile device’s GPS, it records your mileage route accurately. With a simple swipe, you can instantly create mileage expenses. After creating the report, each expense is entered, categorized, and coded according to the organization’s requirements. The user interface also allows corporate credit cards to be loaded directly into the platform.
14. Timeero
Timeero offers more than just GPS time and mileage tracking; it provides a solution for field businesses and teams of all sizes looking to streamline operations and save time and money. With Timeero, you can easily track your team’s mileage, hours, and location from any device. It allows you to quickly approve employee timesheets and mileage costs, view real-time GPS locations, and replay their routes for review.
15. Driversnote
Driversnote simplifies mileage tracking by automatically logging trips, classifying them intelligently, and generating instant mileage reports. It uses your phone’s motion detection to track your trips automatically. Simply drive, and the app manages everything. With its intelligent classification and quick editing features, you can easily categorize, review, and add notes to your trips.
16. Solo
Solo goes beyond being just a mileage tracker. It provides a single platform to manage all your to-dos from various sources, including ridesharing and delivery apps. Even better, Solo forecasts your daily earnings and covers any shortfall if it overestimates your revenue. It integrates seamlessly with popular apps like Instacart, Doordash, and Uber, and includes multiple tracking features for mileage, time, and projected income.
17. Gridwise
Gridwise helps gig drivers track mileage to maximize earnings and tax deductions. Gig workers can sync their apps, receive personalized recommendations, and plan strategically around peak hours. Businesses can place ads, connect with drivers, and analyze campaign results. Its interface simplifies tax preparation and tracks deductions. Users can sync their gig and ridesharing apps to organize their day, while data analytics tools generate personalized stats and insights.
18. Skovik
Skovik tracks mileage effortlessly with automatic calculations and updated rules and rates. It enables businesses to streamline and automate expense management and travel reimbursement across the entire organization. The system eliminates errors, saving the finance team countless hours. Skovik’s customizable and intelligent core adapts to local requirements and specific business needs.
19. SureMileage
SureMileage is a mileage tracking software that automatically tracks mileage and calculates expenses for businesses. It ensures accurate reimbursements and integrates with existing accounting and payment solutions.
20. Psngr
Psngr serves as an automatic mileage tracker for both employees and self-employed individuals. This app effortlessly logs every ride, providing a way to track travel. It calculates expenses for reimbursement or IRS tax deductions, ensuring you don’t miss out on potential savings. With Psngr, you can easily manage your mileage records, generate detailed reports, and maximize your tax deductions, making it an invaluable tool for anyone needing accurate mileage tracking.
Mileage tracking software is essential for professionals seeking to manage their travel expenses effectively. The right tool not only simplifies the tracking process but also ensures compliance with tax regulations, making it easier to file for reimbursements and deductions. When choosing the best software for your requirements, consider the features that matter most, such as integration with accounting tools, ease of use, and customer support.