Shawn Coutinho

• Preparing quarterly management accounts and weekly sales analysis reports for the company.
• Conducting profitability analysis of the departments and preparing the monthly cash flow forecast.
• Finalising month-end and year-end accounts in accordance with FRS 102 standards and liaising with external auditors regarding business issues.
• Conducting monthly and yearly variance analysis of the overheads of the company and building the KPIs for the business.
• Liaising with Insurance brokers regarding insurance renewals terms, insurance claims and price negotiations.
• Recruiting, supervising and managing the finance interns from USA, EU & UK and providing them training on the accounts production for the company.
• Consulting the director regarding business solutions and cost savings.
• Leading the Accounts department and guiding the credit controller, finance admin and the finance interns.
• Liaising with the major customers of the business to ensure adequate credit collection and credit checks.
• Preparation and submission of quarterly VAT returns to HMRC.
• Preparation of payroll for the company and maintenance of HR records.
• Maintenance of internal controls and review of procedures to ensure efficiency.
• Preparing the weekly performance reports of the stores in order to present them to the director and other managers during the weekly meetings.
• Liaising with business banker regarding business risk assessments and mortgage covenants.
• Reconciliation of the bank and credit card control accounts in pounds, euros and dollars.
• Liaising with the branch managers across the UK and overseas suppliers to handle their queries.
• Preparing invoices to bill major customers after liaison from the overseas suppliers based in Italy and China.

• Analysing the invoices and the trend of expenses of the company from the previous years in order to prepare schedules for Accruals and Prepayments in the preparation of monthly management accounts.
• Setting and improving the internal controls at workplace to improve the communication process of the different property management departments with the finance department in order to have a better understanding of the operations and billing of sales contract.
• Liaising with both the internal and external stakeholders of the company such as the company directors and the suppliers in order to ascertain the expenses incurred by each individual department headed by the directors and the payment of outstanding invoices related to the services in property management.
• Recharging expenses to different cost centres and departments of the business in order to run a detailed monthly report on the expenses relating to the different departments of the company.
• Recording of transactions and invoices on SAGE 200 software system.
• Setting up bank payment for the suppliers and reimbursement and review of employee expenses to be paid.
• Managing the Purchase and the Sales ledger and allocating the payments accordingly.

• Preparation of monthly management accounts and supporting the financial controller in analyzing the KPIs for each month.
• Posting Supplier Invoices and coding them accordingly on Sage 50 for accounting the expenses of the business.
• Preparing Accruals and Prepayments schedules and reconciling them at the end of each month.
• Recording the crossover charges over the Holding company and it’s 2 subsidiaries.
• Communicating with the Suppliers via Emails to follow up on invoices and reconciliation of supplier balances.
• Importing financial data from Sage 50 to prepare monthly Management Accounts.
• Extracting sales and cash flow reports from company’s F&B software for the preparation of monthly KPIs.
• Reviewing whether the expenses are in line with the budget for the year and recording variances and providing explanations for the differences.
• Forecasting the monthly Incomes and Expenses for budget preparation for the year.
• Recording transactions on Sage 50 to update expenses incurred by the business.
• Reconciling the budget at the end of each month and providing explanations for the change and variances.
• Checking supplier statements for outstanding balances to be paid and liaising with the suppliers via formal Emails and calls.
• Reconciling the Payroll to determine the correct payment to the employees.
• Calculating weekly cash ups for the company in order to determine the business done by the In-house Club restaurant and membership fees.
• Reconciliation of bank statements and cash up sheets.
• Preparing consolidated monthly financial statements for the Holding Company and its subsidiaries.

• Preparing Year End Accounts of UK SMEs like UK restaurants, Media companies, Small business.
• Reconciliation of HMRC VAT Returns, Payroll and Bank statements.
• Preparing Main Schedules for Fixed Assets, Prepayments, Accruals, Debtors, Creditors.
• Reviewing and sorting the information provided by the client in order to assist in the preparation of main financial schedules for the company.
• Application of the deferred tax on the fixed assets to determine the right amount for the deferred tax consideration.
• Preparing Working papers for the UK companies in Excel Worksheets.
• Extraction of financial reports and financial statements from accounting software like Sage, Xero, QuickBooks for preparation of working papers.
• Chasing and communicating with the client for any additional information or financial schedules in order for the preparation of year end accounts.
• Accounts preparation in accordance with FRS 102 standards.
• Preparing Final accounts on the basis of Bank Analysis/Client TB.
• Preparing Draft Final accounts, Tax computations and CT600 using CCH software.
• Assisting fellow accountants in Ad-hoc duties and checking of samples for audit purposes.