Recruiting Coordinator

At Real Chemistry, we’re always evolving – and so is our Talent Acquisition team. We’re looking for a dynamic and detail-oriented Talent Acquisition Coordinator (Floater) to join us in a temp-to-perm capacity, supporting our team of recruiters across multiple capabilities and business units. You’ll be a key partner in driving forward seamless and efficient hiring processes, ensuring a best-in-class experience for candidates and hiring teams alike.

In this unique floater role, you’ll flex across the Talent Acquisition function, stepping in where needed to keep hiring momentum strong – from scientific and media to strategy and operations roles. You’ll also work closely with our Talent Acquisition Operations Manager to support the hiring of temp and freelance talent and help implement and drive adoption of our Greenhouse applicant tracking system (ATS).

What You’ll Do:

• Act as a flexible recruitment operations support for multiple recruiters across a variety of disciplines.
• Schedule interviews and manage all logistics across time zones and stakeholders, ensuring a smooth and timely candidate experience.
• Collect and track interview feedback to inform next steps and improve process quality.
• Maintain accurate requisition and candidate data within Greenhouse and Workday, partnering closely with TA Partners, Finance, and Resource Management.
• Draft and send offer documents with precision and ensure timely initiation and review of background checks.
• Ensure a seamless handoff of new hires to the onboarding team by completing all pre-boarding steps.
• Partner with the TA Operations Manager to help manage freelance/temp hiring processes, onboarding workflows, and system documentation.
• Support Greenhouse adoption and training efforts across hiring teams to ensure successful system implementation and usage.
• Jump in on ad hoc projects and team priorities – from pipeline reporting to system clean-up to process improvements.

This position is a perfect fit for you if:

• ​Thrive in a fast-paced, constantly evolving environment and enjoy wearing multiple hats.
• Embody Real Chemistry’s values – Best Together, Impact-Obsessed, Excellence Expected, Evolve Always, and Accountability with an “I.”
• Are highly organized, with a proactive mindset, strong attention to detail, and the ability to manage competing priorities.
• Want to be a part of a highly visible, collaborative team that drives strategic hiring across a mission-driven organization.
• Are comfortable navigating ambiguity, adjusting responsibilities as business needs change.

What You Should Have:

• 1–3 years of experience in Talent Acquisition coordination or recruitment support, ideally in an agency or high-growth environment.
• Familiarity with applicant tracking systems (Greenhouse strongly preferred; Workday experience a plus).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Zoom, and Teams.
• Exceptional organizational skills, follow-through, and communication abilities.
• Ability to work independently while being a collaborative, responsive team player.

Pay Range: $30/ hour + overtime eligible