The Payroll and Benefits Specialist plays a crucial role in managing and administering the payroll and benefits programs for employees within Canada and the United States. This role would be responsible for managing year-end processing for payroll, compliance with relevant laws and regulations and the administration of the benefits integration with ADP. The Payroll and Benefits Specialist will work closely with HR, Finance, and external vendors to deliver exceptional service to employees.
This role is remote!

Our ideal fit

    • High Attention to Detail: You are someone who would be considered detail-oriented, process-oriented, and data-focused.
    • Honesty/Integrity: You can easily earn trust from the teams and maintain confidence while speaking plainly and truthfully. You can handle sensitive information with confidentiality.
    • Problem Solver at Heart: You enjoy building processes with a continuous improvement mindset and want to grow and own the US payroll and benefits function for the US and Canada.

Your responsibilities

    • Payroll Processing – Accurately managing the bi-weekly payroll processing across the US (over 15 states) and Canada. You will handle complex payroll calculations, including benefits, salary adjustments, overtime, and deductions and help resolve any payroll discrepancies and issues.
    • Year-End Processing: Prepare and reconcile year-end payroll tax forms (ie. T4s and W-2s)  for employees and ensure accurate and timely submission of required year-end reports to government agencies.  Work closely with Accounting for any audits related to payroll (ie. grants, benefits, 401K etc.).
    • Benefits Administration – Manage the administration of employee benefits programs related to payroll deductions and premiums. Liaise with benefit providers, ensuring timely enrollment, terminations and coverage changes are processed. Ensure monthly reconciliation for all benefit providers’ invoices to ensure discrepancies are addressed and resolved.
    • Compliance and Reporting– register and ensure compliance with all relevant US state payroll tax, deductions, and benefits regulations. You will work closely with ADP, Accounting, Tax  & other functions. You’ll also support the payroll setup of new states and entities.
    • Process Improvement – Identify opportunities for process improvement and efficiency within the payroll and benefits administration functions and make suggestions and enhancements to payroll and benefits systems.

What you bring to the table

    • 5+ years of full-cycle payroll experience
    • Knowledge of both US and Canadian payroll processes (i.e. multi-state payroll processing)
    • Strong understanding of US federal and state employment laws and regulations
    • Experience with ADP or other payroll and HR software
    • Intermediate to advanced knowledge of MS Excel
    • Certified Payroll Professional (CPP) or similar certification is an asset
    • Post-secondary education in accounting, business administration or equivalent
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