We’re looking for an experienced, high-EQ executive assistant to provide our Chief Executive Officer part-time administrative support.  We are looking for an individual who is efficient and comfortable being a member of a fast-growing company. The ideal candidate for this job is resourceful, a good problem solver, organized, and proactive. Assuring a steady completion of workload on time is the key to success in this position.

We’re building an inclusive culture with bright individuals eager to grow their careers, collaborate, and have fun along the way!

The Rockbot team is dedicated to creating uniquely qualified brand opportunities by transforming how content is experienced in businesses of all sizes. We are technologists, music lovers, and content creators focused on delivering an amazing customer experience—and we’re having a great time doing it! If this sounds compelling, let’s talk.

You will:

  • Calendar Management: Efficiently manage the CEO’s calendar, including scheduling and coordinating meetings, appointments, and travel arrangements.
  • Meeting Coordination: Organize and prepare meeting materials and follow up on action items.
  • Travel Arrangements: Plan and coordinate travel itineraries, accommodations, and logistics.
  • Project Management: Assist with special projects and initiatives as directed by the CEO, ensuring timely and successful completion.
  • Document Management: Maintain and organize important documents, reports, and presentations.
  • Confidentiality: Handle sensitive information with the utmost discretion and confidentiality.
  • Liaison Role: Act as a liaison between the CEO and other executives, employees, clients, and stakeholders.
  • Administrative Support: Provide general administrative support, including expense reporting and other ad hoc tasks.

You have:

  • Industry Knowledge: Familiarity with SAAS, music, media, and/or technology industries
  • Experience: as an executive assistant, supporting C-level executives.
  • Skills: Strong verbal and written communication skills, with the ability to interact professionally with a diverse group of stakeholders.
  • Technical Proficiency: Proficiency in Google Workspace, Zoom, Slack, & Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Discretion: Demonstrated ability to handle confidential information with integrity and discretion.
  • Problem-Solving: Strong problem-solving skills and the ability to make decisions independently.
  • Adaptability: Ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities.
  • Time Management: Excellent time management skills, with the ability to prioritize tasks and meet deadlines.
  • Remote Work Experience: Previous experience working in a remote work environment.

Working Schedule: The hours for this position will be in Eastern Standard Time. 

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