Executive Assistant (Temporary)

Docker is looking for a US-based Executive Assistant for a 6-month contract to ensure our Executive Teams run smoothly at all support levels. Eastern and Central time zones preferred. 

Your background demonstrates diverse experience in delivering high level administrative support, whether that be calendaring in an ever-changing environment, event planning and offsite support, or providing coverage when another member of the team is unavailable. You realize uniformity and processes are essential and help guide the company as we rapidly scale.

Responsibilities

• Manage multiple, high-level, ever-changing calendars in the Pacific and European time zones.
• Exceptional travel booking and trouble-shooting skills; on-call when an assigned executive team member is traveling.
• Liaise and schedule meetings with internal and external stakeholders, such as internal employees, strategic partners, media, and customers.
• Work cross functionally with other team members.
• Provide back-up support for any administrative team member that may be out due to PTO, including the EA to the CEO.
• Maintain a perfect track record when it comes to handling confidential information
• Assist with the onboarding of executive new hires for your respective teams. Work closely with your execs, IT and HR to ensure new hires are set up for success. Be regularly available as a “new hire buddy” and go-to resource.
• Set up conferences, meetings, team offsites, etc.; both virtual and onsite when needed. Available to start early or stay late when events/issues call for it (e.g. company events, travel delays).
• Other duties as assigned.

   

Qualifications

• 5+ years experience providing executive administrative support to multiple VP levels and above, across functions and timezones.
• High level of discretion and integrity.
• Excellent oral and written communication skills, with a high degree of diplomacy.
• Previous experience with Google Suite (specifically with Gmail, Google Calendar, G-docs & G-sheets, in a work environment).
• Strong calendaring skills using Google Calendar
• Experience working with other executive assistants in a high-functioning, fast paced environment.
• Ability to anticipate the needs of the executive team.
• Demonstrated ability to book domestic and international travel (Navan experience preferred, but not required).
• Ability to prioritize, focus and organize your workload each day.
• Familiarity with Audio Visual conferencing/event tools such as Zoom and Navan for travel booking needs.
• Familiarity with instant business messaging app, Slack.
• Heavy multi-tasker (email, slack, calendaring, project management, etc)
• Ability to plan internal and external offsites, as well as travel when needed.
• Ability to demonstrate a methodical and effective approach to projects and deadlines; proactively communicating progress along the way.
• Solid time management skills.
• Self-motivated and able to work both collaboratively and independently.
• Eager to share knowledge and build awareness; teamwork driven.