Timescale is looking for a well-organized Executive Assistant to provide support for our CEO! This is a great opportunity to establish working relationships with high-level executives and contribute to the overall efficiency of our rapidly growing organization.

Timescale is an all-remote organization, but we are particularly looking to add this person to the team in the Sacramento/San Francisco Bay area to allow for in-person meetings with the CEO.

Responsibilities:

  • Provide Executive Assistant support for CEO
  • Proactively manage, assess, and predict needs and outcomes for projects and tasks.
  • Correspond professionally with people at all levels across the company and externally
  • Manage schedule, reschedule meetings when necessary (in-person, phone, or video conference meetings)
  • Maintain a thorough understanding of our culture,  business goals, and the priorities/challenges of the Executive team; leverage this knowledge for success
  • Support People and HR operations on behalf of the CEO
  • Make travel arrangements as necessary
  • Provide end-to-end support to the CEO relieving them of administrative details, projects and workflows.
  • Research various topics as assigned with rigor and make recommendations
  • Assist the with ad hoc projects as needed, including the organization of Executive Team meetings, board meetings, research and other leadership-level activities

At bit about you: 

  • You pride yourself on your attention to details – organizing is in your DNA
  • You enjoy problem solving and excited to take on new challenges
  • Thrive in asynchronous communication environment with global time zones
  • You’re proactive and can adapt to changing priorities and schedules.
  • You have experience managing sensitive and confidential information
  • You are an active learner who manages themselves using high EQ, IQ and judgment to plan and accomplish goals
  • You believe in Timescale’s values and principles
  • You are an over communicator, and you are able to adjust your communication style for the audience, to ensure clear communication at all levels.

Requirements:

  • 5 years or more experience as an Executive Assistant with 2+ years  experience supporting Senior C-Level executives in a fast paced tech start-up
  • Exceptional verbal and written communication skills at all levels including senior executives.
  • Experienced problem solver who makes thoughtful recommendations and implements solutions with cross functional people and teams throughout an organization.
  • Highly organized project manager – you are exceptionally organized and excel at managing multiple projects through successful completion
  • Previous experience making travel arrangements and coordinating multiple executive calendars
  • Self-directed with high standards for your work
  • Upbeat attitude and sense of humor
  • Experience working at a company with 100 or more employees
  • Tech savvy and have previous experience with Google Apps, Gmail for calendaring, Zoom, Slack, Calendly, airtable, and Asana.
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