Executive Assistant / Junior Project Coordinator, G&A

The G&A team encompasses Accounting, Finance, Legal, People, and PMO functions – we’re the trusted stewards of CircleCI who bring empathy, curiosity, and strategic thinking to everything we do. We ask the tough questions and pursue balanced approaches to corporate governance while driving shareholder value.

We work collaboratively to guide CircleCI’s growth in ways that benefit our employees, shareholders, and customers. Our mission extends beyond our own work – we empower others across the organization to ask critical questions, take time to define problems clearly, and stay vigilant in their decision-making.

What you’ll do

Administrative Support for G&A Leaders

• Schedule and coordinate meetings, appointments, and travel arrangements for multiple G&A leaders, optimizing their time and productivity
• Manage incoming communications and correspondence, prioritizing items and ensuring timely responses
• Prepare, format, and maintain documents and presentations with precision and attention to detail

Project Coordination for G&A Initiatives

• Assist in planning, executing, and monitoring multiple G&A projects while ensuring adherence to timelines and deliverables
• Maintain project plans, update stakeholders on progress, and deliver reports on key metrics and milestones
• Organize and facilitate project meetings, create agendas, document meeting minutes, and track action items
• Collaborate with team members to identify resource requirements and coordinate project logistics

Data Management & Analysis

• Maintain and update project documentation, administrative databases, and G&A records with accuracy and accessibility in mind
• Generate and analyze reports to assess project performance and operational efficiency within the G&A department

Cross-Functional Collaboration

• Serve as a key point of contact for various departments and teams, facilitating communication and collaboration on G&A initiatives
• Identify opportunities for improvement in administrative and project processes, contributing to implementation strategies that enhance efficiency

Who you are

• You bring 5+ years of experience as an Executive Assistant supporting C-level executives (CEO, CFO, or similar). Experience supporting Accounting or Finance executives is a plus
• You’re naturally curious and eager to learn something new every day
• You have experience working in technology or technology-focused companies with globally distributed, dynamic teams passionate about helping customers
• You’ve thrived in fast-paced office environments working with senior executives who navigate packed meeting and travel schedules
• You’re proficient with G-suite (Gmail, docs, spreadsheets, slides), Zoom, Slack, expense/travel systems, and familiar with project management and communication tools
• You possess exceptional organizational and time management skills with the ability to prioritize tasks effectively
• You have experience handling sensitive information and maintaining confidentiality
• You communicate clearly and precisely, both verbally and in writing, with keen attention to detail
• You work independently while also being a collaborative team player
• You hold a bachelor’s degree (preferred)