Executive Assistant, Investor Relations and Capital Formation

This is an opportunity to be the right-hand to Fengates US investor relations and capital formation team. The successful incumbent will elevate the level of executive support as a trusted advisor and confidante. They must have a genuine interest in understanding Fengates business as they will be key to its continued success and growth. They must have experience in a fast paced, dynamic environment where a high degree of professionalism, confidentiality and flexibility are required. The individual will be a pro- active performer that demonstrates excellent initiative and judgement.
This individual must have strong interpersonal skills to be able to liaise with all internal and external stakeholders
The ability to deal with ambiguity and handle changing and competing priorities is a must
The successful candidate will learn quickly and be able to demonstrate organizational awareness and business acumen
This role requires someone willing to work extended hours when required (not regularly) as well as someone willing to be on call as needed
KEY RESPONSIBILITIES
Strategically manage and plan the executives schedule, travel, day to day activities, meetings, guests, calendaring, emails, phone calls, etc., to facilitate the most efficient use of time
Demonstrate solid judgement in acting as a gatekeeping around priorities and appointments
Assist in creation and proofing of presentations and e-mails, specifically with Microsoft Word and PowerPoint
Assist in preparation of board materials
Inbox management, organizing, prioritizing, and responding to correspondence
Represent the executives personal brand and as a brand ambassador of Fengate
Manage the executives presence in industry networks
Support the daily functioning of the Investor Relations and Capital Formation team and liaise effectively with leaders
Coordinate and manage special projects, team meetings or events with focused attention to details
Effectively manage relationships with internal teams and well as key external relationships, notably investors and partners
Lead by example to work effectively and collaboratively with the other executive assistants in the organization
Provide assistance to ad-hoc business requests as needed
Maintain all records and files in an organized and efficient way
KEY QUALIFICATIONS
Completion of secondary education plus a minimum of 7+ years of administrative experience
Previous experience supporting a SVP-level executive and above
Excellent interpersonal and communication skills, both verbal and written
Proven ability to multi-task and work effectively under pressure in a fast-paced environment
Willing to work flexible hours and be on call to meet challenging and changing deadlines
Ability to flex between locations, split time between Fengates Oakville and Toronto office as required
Strong organizational skills with a proven ability to prioritize
Demonstrated business professionalism, respect for confidentiality and appropriate handling of sensitive information
Excellent attention to detail, especially in preparing documents and presentations
Advanced skills in managing calendars in MS Outlook as well as experience in office workflow and productivity tools including MS Office (PowerPoint, Excel)
CORE COMPETENCIES
Being Authentic Inspiring trust and being courageous.
Focusing on Performance Being accountable and driving results.
Understanding Stakeholders Knowing the needs of those who rely on you.
Building Effective Relationships Collaboration and communication.
Fengate is an equal opportunity employer, we strive to attract and retain a diverse workforce and are committed to promoting diversity, equity, inclusion, and belonging in the workplace. It is a core priority at Fengate to create, operate with, and continuously grow and sustain an inclusive culture that respects and connects the diversity of our team, our clients, our partners, and the communities we work in.
We are committed to providing accommodation for persons with disabilities. If you require accommodation, we will work with you to meet your needs.
We thank all applicants for their interest in this position; however only candidates selected for an interview will be contacted.