Administrative Assistant

This role provides administrative support to 2-4 Vice Presidents. Under minimal supervision and acting on their own initiative, perform advanced administrative support for executive level managers in a fast-paced and demanding environment. Assignments typically involve work of a confidential nature and require extensive knowledge of department, business unit and company practices, policies, and programs.

The Main Responsibilities

• Proactively and strategically manage complex calendars, understanding business priorities to keep schedules organized and optimized.
• Assembles and analyzes information and prepares reports, manuals, agendas, correspondences, and memoranda.
• Coordinates activities across departments and business units.
• Utilizes critical thinking skills and a thorough knowledge of the business and organization to prioritize advanced-level executive administrative work.
• Accurately and professionally handles multiple simultaneous high-priority issues.
• Drives priorities and critical items through task lists and manages short-term and long-term deliverables.
• Accurately and efficiently conducts ad-hoc administrative tasks such as processing expense reports, invoice processing, supply orders, and meal arrangements.

What We Look For in a Candidate

• Bachelor’s degree or equivalent
• 5+ years of recent experience working with or supporting a senior executive or equivalent experience
• Proven ability to succeed in a demanding, fast-paced environment, maintaining a strong sense of urgency
• Effective organizational skills with focus on confidentiality, accuracy and attention to detail
• Excellent verbal and written communication skills
• Demonstrates a positive attitude, and resourcefulness and maintains composure in high-pressure situations
• Experience working for a global company; coordinating between various time zones
• Able to provide support to a widely dispersed team
• Proficient in Microsoft Office products – Outlook, Word, Excel, PowerPoint, etc.
• Experience with Teams, Zoom, and other collaborative meeting forums
• Experience with other electronic and web-based systems (such as SAP and Concur) to process invoices, travel arrangements, etc.
• Schedule flexibility to work outside of routine hours
• Availability for occasional travel to offsite meetings

Compensation

The starting salary for this role differs based on the employee’s primary work location. Employees typically do not start at the top of the range, though compensation depends on each individual’s qualifications.

Location Based Pay Ranges

$46,313 – $61,750 in these states: AR, ID, KY, LA, ME, MS, NE, SC, and SD.
$48,700 – $65,000 in these states: AZ, AL, FL, GA, IN, IA, KS, MO, MT, NM, ND, OH, OK, PA, TN, UT, VT, WV, WI, and WY.
$51,188 – $68,250 in these states: CO, HI, MI, MN, NV, NH, NC, OR, and RI.
$53,625 – $71,500 in these states: AK, CA, CT, DE, DC, IL, MD, MA, NJ, NY, TX, VA, and WA.