This position provides Accounts Payable and Accounting support to the Finance department. Position includes routine processing of vendor invoices and employee expense reports. This is a part-time position.
Job Responsibilities
- Onboard vendors according to the company’s internal policies.
- Verify the accuracy of vendor invoices, confirm that the correct general ledger account codes are used, and ensure proper approval and authorization is obtained.
- Track/process expense reports according to the company’s travel and expense policy.
- Respond to external vendors and internal managers regarding all aspects of the accounts payable process.
- Generate AP Aging reports and process payments on a routine schedule to vendors according to their due dates.
- Review automatic payments to ensure correct coding and authorization as well as sufficient contracts and documentation.
- Maintain multiple banking platforms for multi-entity and multi-currency.
- Assist in month-end closing, including reconciliations, ad hoc analysis and projects as needed.
- Maintain a filing system for financial information, records, and documents to ensure easily available information.
- Responsible for year-end compliance including 1099 reporting.
- Other duties as assigned.
Required Qualifications
- Knowledge of office administration procedures and general bookkeeping
- Willing to take the lead in process improvements and roll up their sleeves when needed
- Experience with customer service and communicating payment issues with vendors and other internal departments
- Excellent verbal and written communication skills
- Strong analytical, organizational, problem-solving and time management skills
- Able to thrive in a fast-paced startup environment
- Self-starter and work with limited direction and taking full ownership of areas of responsibility
- Intermediate level in Microsoft Excel
- Experience with multi-entity and multi-currency a plus
- Proficient in Microsoft Office applications
Preferred Qualifications
- Minimum 2-3 years of experience in accounts payable or similar accounting roles
- Experience with Sage Intacct a plus
- Experience with SAAS based business
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