The Accounts Payable Specialist is responsible for processing accounts payable transactions for the organization. Their duties include processing payments, verifying and reconciling invoices, charge expenses to accounts, and resolve accounting discrepancies.
You will: 
  • Assist with month-end closing and reporting process including reconciliation of AP aging and assisting with accruals
  • Assist with the company’s purchasing and T&E card programs, including payments and receipts
  • Assist in the weekly check run, including review and monitoring of all batch reports for input and coding errors
  • Maintain vendor files ensuring new vendor forms, W9s and banking information are completed, maintained and filed timely and accurately.
  • Validate information for year-end reporting (1099’s).
  • Verify the accuracy of vendor invoices and confirm that the correct GL account codes are used
  • Match purchase orders, prices, terms of payment and other charges to invoices and supporting documentation and/or contracts
  • Investigate and resolve invoice discrepancies
  • Monitor the accounts payable inbox and ensure invoices are processed timely
  • Review automatic payments to ensure correct coding and authorization as well as sufficient contracts and documentation
  • Monitor account balances, track expenses, prepare analyses of accounts and related financial activity to produce monthly financial reports
  • Ensure correct authorization for changes and processing adjustments/sales returns
  • Other ad hoc responsibilities at the discretion of Management
Your Qualifications:   
  • Associate’s degree in Accounting or related field
  • 2+ years of accounts payable and/or accounting experience
  • Experience using, QuickBooks Online and NetSuite strongly preferred
  • Must have experience automating and streamlining the AP function
  • Must have experience developing and documenting policies and procedures
Why Talkiatry:   
  • Top-notch team: we’re a diverse, experienced group motivated to make a difference in mental health care
  • Collaborative environment: be part of building something from the ground up at a fast-paced startup
  • Flexible location: work where you want to, either remotely across the U.S. or from our HQ in NYC
  • Excellent benefits: medical, dental, vision, effective day 1 of employment, 401K with match, generous PTO plus paid holidays, paid parental leave, and more!
  • Grow your career with us: hone your skills and build new ones with our Learning team as Talkiatry expands
  • It all comes back to care: we’re a mental health company, and we put our team’s well-being first
  • Compensation range for this position is $62,000 to $75,000, depending on experience; actual compensation will be dependent upon the specific role, location, as well as the individual’s qualifications, experience, skills and certifications.
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