Accounts Payable and T&E Specialist

Reporting to the Director Financial Operations, the Accounts Payable and T&E Specialist will play a critical role in executing on the accounts payable and T&E functions. The ideal candidate will be responsible for ensuring timely and accurate processing of all A/P and T&E transactions, balancing a high workload, and maintaining strong internal controls. This role requires a high level of accuracy, strong analytical skills, and the ability to work collaboratively with various departments. Additionally, this person will be an energetic, hands-on individual who can embrace change and continuous improvement.

How You’ll Do It

•  Manage the full-cycle accounts payable process, including invoice processing and coding, approvals, and payment disbursement.
• Identify opportunities for automation and operational efficiencies and successfully implement.
• Actively participate and/or lead system implementations.
• Maintain vendor relationships and resolve any payment or billing issues promptly.
• Manage the T&E function, ensuring employee expense reports are processed accurately and timely.
• Identify opportunities for process improvements, automation and implementation of best practices to enhance the efficiency and effectiveness of the A/P and T&E functions.
• Provide training and support to employees on the T&E policy and SAP Concur.
•  Monitor the A/P email inbox for invoices, vendor statements, and correspondence.
• Review vendor invoices for proper coding of general ledger accounts and department codes.
• Assist in the weekly payment runs to ensure all payments are logged and finalized in Intacct.
• Prepare aging reports for payments and month-end close.
• Assist in the month-end close and preparing account reconciliations.
• Resolve all payables-related issues with internal and external stakeholders.
• Assist in ad hoc projects, audit requests, and analysis as needed.

The Right Stuff

• Bachelor’s Degree required
• Minimum of 7 years of relevant experience, minimum of 5 years accounts payable experience
• Strong knowledge of accounts payable processes, accounting principles, and financial reporting.
• Proficient in using Sage Intacct, Bill.com, SAP Concur, and Google Suite.
• Strong Excel skills required.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Organized with a strong attention to detail.
• Possess excellent interpersonal and communication skills.