Operations Associate -People Systems

As Vanta’s People Systems and Ops Associate, you will play a key role in driving our People programs while working closely with many cross functional partners. You will play a vital role in strengthening the infrastructure of our People team by owning the configuration, maintenance, and continuous improvement of our HR systems. You’ll ensure data accuracy, optimize workflows through automation, and support cross-functional initiatives that improve our internal operations and employee experience.

This is a great opportunity for someone who thrives in fast-paced environments, is systems-minded, and wants to grow their expertise at the intersection of People Ops and technology. This role reports into our Manager, People Operations, and will also work closely with our other People Operations Associate and two People Ops Generalists.

What you’ll do as a People Operations Associate at Vanta:

• System Ownership & Administration: Manage and maintain our core HR systems (e.g., HRIS, performance platforms, benefits admin portals, onboarding tools). You’ll be the go-to expert on how our systems function and how to scale them with the company.
• Data Integrity & Reporting: Own the accuracy, confidentiality, and integrity of employee data. Build and maintain automated reports and dashboards to surface insights for stakeholders across People, Finance, and other teams.
• Automation & Workflow Optimization: Identify manual processes and proactively build scalable solutions using automation and integrations across tools. Translate complex business needs into efficient, repeatable processes.
• Program Support & Enablement: Support company-wide People programs (performance reviews, engagement surveys, onboarding, benefits administration) through effective systems design, setup, and documentation.
• Compliance & Audits: Ensure system configurations and data meet compliance requirements (e.g., I-9s, 401k audits, employment verifications). Lead audit data pulls and documentation support.
• Teammate Experience: Serve as a resource to employees through our ticketing system — answering questions and resolving issues related to HR systems, data updates, benefits, and process flows with clarity and care.

How to be successful in this role:

• Prior experience in People Ops or similar (such as Recruiting Ops) at a high growth environment (though this is not required).
• Strong interest in HR systems, data, and operations, with prior experience working in HRIS or related systems (e.g., HiBob, Workday, Ashby, Culture Amp, etc.)
• Excellent attention to detail and a strong sense of data integrity
• Ability to build scalable systems and automate repetitive processes using tools and integrations
• Comfortable managing sensitive data with a high degree of discretion and confidentiality
• Strong problem-solving skills, operational rigor, and project management chops
• Clear, effective written and verbal communication — able to collaborate across teams
• Experience in high-growth or fast-paced environments is a plus
• Proficiency with G-Suite, Slack, Zoom, and general aptitude for learning new software quickly

What you can expect as a Vantan:

• Industry-competitive compensation
• 100% covered medical, dental, and vision benefits with dependents coverage
• 16 weeks fully-paid parental Leave for all new parents
• Health & wellness and remote workplace stipends
• Family planning benefits through Carrot Fertility
• 401(k) matching
• Flexible work hours and location
• Open PTO policy
• 11 paid holidays in the US
• Offices in SF, NYC, London, Dublin, and Sydney