When managing a construction project, changes are inevitable, whether due to unforeseen conditions, design changes, or client requests. Construction Change Order Management Software manages the process of documenting, tracking, and communicating changes effectively. It keeps everything organized, reducing the likelihood of delays and preventing cost overruns, which helps keep projects on track and within budget. The software ensures teams stay on top of any modifications, allowing for smoother project execution.
A change order is a document that modifies the original agreement, specifying updates to the project’s scope, budget, or timeline. Proper documentation is essential to ensure both the client and contractor are on the same page. The software automates the creation, approval, and tracking of changes, reducing errors and simplifying workflows.
As construction projects evolve, managing these changes is critical. The software records, approves, and reflects every change order in the project plan, keeping everything aligned and up to date.
25 Affordable Construction Change Order Management Software
1. Procore
Procore’s change order management software simplifies and enhances the key stages of the traditional change management process. Using a cloud-based platform, it ensures that everyone involved has easy access to up-to-date information and documents related to change orders. This approach not only boosts communication but also fosters better collaboration among all parties.
2. Buildertrend
Buildertrend simplifies the process of creating, managing, and tracking change orders. With a user-friendly approach, it offers home builders, remodelers, and specialty contractors the tools needed to oversee projects from beginning to end in a single platform. Clients can easily sign off on updates, while automated workflows streamline the process of requesting and approving changes. This results in accurate cash flow management and automatic documentation.
3. CoConstruct
CoConstruct is a project management software created for home builders and remodelers. It provides tools to oversee every aspect of the construction process, from budgeting to team collaboration. Focusing on financial management, CoConstruct helps builders gain a clear understanding of their profitability throughout the project. This approach keeps them on track, helps them make informed decisions, and ensures efficient management of both resources and costs.
4. Builderpad
BuilderPad offers features that make it an ideal choice for home builders and their clients. One of the key tools is its scheduling and communication system, which keeps everyone connected and on track throughout the building process. Additionally, the selection management feature provides clients with up-to-date information on budgets and allowances, allowing them to easily monitor their choices as they move through the selection phase. BuilderPad includes a modern mobile app that syncs effortlessly with the web app, enabling you to stay in control of your projects no matter where you are.
5. Contractor Foreman
Contractor Foreman is an all-in-one construction management tool that helps you stay on top of every aspect of your project, including handling change orders. It works on your phone, tablet, or computer, giving you access to all the features you need at your fingertips. You can easily manage tasks by creating to-dos, ensuring nothing slips through the cracks. It also allows you to mark up, save, send, or share important files and photos with ease. Additionally, you can generate reports to track expenses and stay on top of project costs
6. e-Builder
e-Builder is a cloud-based solution that helps manage construction programs for capital projects, offering insights into project performance throughout its entire lifecycle. Facility owners can easily monitor business processes by accessing centralized project data. In addition, business intelligence tools deliver forecasts on demand, while providing full control over RFIs (Requests for Information). This allows for better tracking and decision-making as projects progress.
7. Fieldwire
Fieldwire is built to support every task on the job. You can manage your work from anywhere, staying connected to your projects. With up-to-date progress tracking, you can enhance coordination across the site and ensure deadlines are met consistently. The change order management feature allows users to record extra costs, update them as needed, and submit for approval, helping to maintain clear visibility on the financial status of the project.
8. RedTeam
RedTeam is a comprehensive construction management solution created with the aim of providing clear financial insights and improving operational processes. With this cloud-based software, you can easily access all the necessary change order features directly from your web browser, whether you’re on a desktop or tablet. This flexibility ensures your team can manage changes no matter where they are. You can review, approve, and track modifications instantly, allowing you to keep your project on track and avoid unnecessary delays.
9. Sage Intacct
Sage Intacct offers approval features that automate the change order process and maintain a clear record of who approved each step. This makes it much easier to show that any changes to the scope of work were authorized before the job began. These tools can be especially useful if a disagreement with a customer arises, as they provide solid proof of approval. The platform also helps manage subcontractor and supplier payments, keeping cash flow steady throughout the process.
10. Buildern
Buildern helps you keep a precise record of any changes made to the contracted scope of work, regardless of when they occur in the project. As you progress from design to completion, you can adjust the budget, schedule, materials, and labor costs to reflect these changes. Each update is carefully stored and monitored, ensuring that the overall project timeline remains unaffected. This process allows for flexibility while maintaining control over all aspects of the construction project.
11. Raken
Raken offers a user-friendly construction management software that simplifies daily reporting, time tracking, safety management, and gathering field insights. It helps you stay on top of project documentation, including change orders, in an efficient way. With seamless integration into your existing accounting and project management tools, Raken brings everything together, ensuring your construction team has all the resources needed for success.
12. JobProgress
Job Progress is a cloud-based software built specifically for contractors to improve how they manage their business operations. It helps contractors stay organized and connected, making it easier to oversee the various stages of a project. One key feature of JobProgress is its ability to manage change orders outlining adjustments to the scope, cost, or timeline of a project. JobProgress supports contractors in running their businesses more efficiently, giving them a centralized space to manage all project-related tasks.
13. Houzz Pro
Houzz Pro construction change order management software keeps you updated on every change as it happens. Whenever a change order requires approval or payment, your clients are notified through both email and a message in their client portal. From there, they can easily approve the changes with an e-signature and make payments directly online. As a result, you’ll always be in the loop, receiving automatic notifications about the progress of the project.
14. ConstructionOnline
UDA ConstructionOnline is a web-based platform built to support businesses in the construction industry with project management, scheduling, and client relations. It allows users to create change orders with comprehensive details such as descriptions, additional costs, extra time, and the option to include images or attachments. The project management section includes tools for photo management, document control, and assists with budgeting and managing costs.
15. BuildBook
BuildBook offers a free construction change order template that you can easily download for use in Excel or Google Sheets. This construction management software helps residential home builders and remodelers manage their projects more effectively. With BuildBook, you can enhance team collaboration, simplify the scheduling process, and improve the client experience. Additionally, it allows you to create more accurate estimates and proposals, making your workflow more efficient and organized.
16. Builder Prime
Builder Prime is a platform that combines CRM, estimating, and production management tools, specifically created for contractors in the remodeling and home improvement industry. Additionally, Builder Prime makes it easy to generate bids in just 15 minutes, accept credit card payments, and sign contracts either in person or via email. The platform also enables users to make order changes, track lead sources, and maintain a detailed record of their activities, all in one place.
17. Knowify
Knowify helps you stay organized by keeping track of change orders for each project, ensuring you’re always on top of things. It’s a project management tool commonly used by trade contractors to bid, manage, and invoice for both long-term projects and service requests. With its integrated change order management feature, Knowify makes the process of creating and approving change orders more straightforward and efficient.
18. Siteline
SiteLine is a cloud-based construction project management tool that supports professionals in overseeing resources and ensuring projects are completed on schedule. It simplifies the handling of change orders, allowing users to efficiently record, communicate, and monitor the effects of changes, whether they are related to the project or not. With SiteLine, project managers can easily document any new change events as they occur on the job. Additionally, they have the ability to calculate the costs of their change orders directly within the platform.
19. Aconex
Aconex offers a comprehensive suite of process and information management solutions that bring together all aspects of engineering and construction projects. It enables teams to manage processes, communication, models, and documents throughout the entire project lifecycle. With Aconex, you can securely store and access critical documents, such as change orders, ensuring everything is kept safe and organized. The platform simplifies document management, making it easier to track and retrieve important files whenever needed.
20. Viewpoint
Viewpoint simplifies the often complex change order process by offering essential tools to manage changes from the start and keep the owner informed. It ensures smooth tracking and management of materials, inventory, and equipment, making it easier to stay on top of resources. Additionally, it provides comprehensive service management and dispatching features that help keep operations running efficiently. With its powerful reporting, analytics, and business intelligence tools, users gain valuable insights that drive better decision-making and improved business outcomes.
21. eSUB
eSUB Cloud offers a complete solution for trade contractors working in the commercial construction sector. It simplifies the management of change orders, making it easier for everyone involved to stay connected. By tracking change orders from beginning to end, it ensures all parties are on the same page and well-informed throughout the process. This helps improve communication, reduces confusion, and keeps the project moving smoothly.
22. Clearstory
Clearstory is a software that simplifies the management of construction change orders, ensuring clear communication among all parties involved in a project. It enables general contractors, trade contractors, and project owners to effectively share and manage change order requests. With this tool, everyone can access a centralized log where they can collaborate on change order requests, making the process more transparent.
23. CM Fusion
CM Fusion simplifies the process of tracking change orders for both contractors and property owners. Property owners can easily review and approve change order requests, keeping everything clear and transparent. Meanwhile, contractors and owners alike can quickly see which requests are new, pending, or already approved. This makes it simple to stay on top of progress and any potential delays, ensuring that everyone is always up to date.
24. JobTread
JobTread simplifies the process of managing change orders by pulling each cost item directly from your budget. This approach removes the hassle of manually entering data, reducing the chances of errors. You can easily create change orders from any device, making it accessible wherever you are. Additionally, uploading and attaching various file types is quick and straightforward. Once you’ve made adjustments, the change orders automatically sync with your original project budget.
25. ConWize
ConWize is a software solution for managing construction change orders, focusing on simplifying and automating the estimating and bidding process, including handling change orders. As a cloud-based platform, it offers advanced features like cost analysis and predictive analytics to enhance the accuracy and efficiency of your projects. With ConWize, you can easily manage every step of the procurement process, from bid management through to execution, all in a digital format. This ensures smoother oversight and quicker decision-making throughout the project lifecycle.
When it comes to selecting the best change order software for your subcontracting business, it’s important to keep in mind that there’s no one-size-fits-all solution. Here are factors to consider:
- Integration with existing tools
- The issues you intend to solve
In conclusion, selecting the right change order software requires considering your current tools, future goals, and the challenges you face in managing projects. Choosing software that fits well with your existing workflows and handles various aspects of project management helps keep projects on track, reduces mistakes, and saves both time and money.