Appointment scheduling software is important for businesses to improve efficiency, enhance customer satisfaction, and simplify operations. Automated scheduling removes the need for manual booking and back-and-forth communication to find mutually available times. Customers can self-book, and all parties are automatically notified, freeing valuable time for you and your team. Using appointment scheduling software makes scheduling easy for clients and efficient for the business. It automates time-consuming tasks, enhances client experience, and provides useful data, making it a valuable investment for companies in virtually any service-based industry.
Here’s a roundup of the top 30 appointment-scheduling software solutions, their features, and key benefits.
1. Calendly
Calendly simplifies scheduling by making it simple to find meeting times and connect with clients. Teams become more productive with Calendly’s integration options, syncing easily with calendar apps like Outlook and Google Calendar. After connecting your calendar and setting your availability, share your booking link, and clients can view open slots that match your preferences. They’ll book appointments based on your set durations and meeting types.
2. Acuity Scheduling
Acuity Scheduling is a versatile scheduling software that enables businesses and professionals to efficiently manage their schedules, events, and appointments across various services like classes, consultations, excursions, and one-on-one appointments. Clients can independently book, reschedule, cancel, and even pay for services through Acuity’s online booking feature. Healthcare providers benefit from its HIPAA-compliant functionality, making it suitable for scheduling both in-person and telehealth appointments.
3. Setmore
Setmore makes it easy for customers to book appointments with just a few clicks. You can integrate it into your Weebly or WordPress site or enable bookings through Facebook, allowing for single or recurring appointments, ideal for clients with regular visits. Team members can manage their calendars, reducing the need for coordination, and the mobile apps for iOS and Android let everyone keep track of their schedules on the go.
4. SimplyBook.me
SimplyBook.me enables scheduling in 14 languages, making it easy for all clients to book appointments. The platform’s interface displays your services, providers, and available times, helping clients find and book appointments, classes, or memberships easily. Beyond your website, SimplyBook.me allows bookings through links on Facebook, Instagram, and Google My Business, giving customers multiple ways to schedule with ease.
5. Bookafy
Bookafy is a free online booking platform that facilitates scheduling for meetings, demos, and appointments. It allows organizations to offer their customers the ability to book their meetings, calls, or appointments easily. The platform synchronizes appointment details with calendars like iCal, Outlook, Exchange, and Google Calendar. Notable features include automated scheduling with confirmation notifications, SMS reminders, customer reviews, and electronic payment processing.
6. Appointlet
Appointlet is a cloud-based appointment scheduling solution that enables businesses to engage with prospects via emails, landing pages, and sales funnels. Its primary features include dedicated scheduling pages for individuals or organizations, automated reminders, support for multiple time zones, and calendar integration. Additionally, Appointlet allows businesses to personalize their experience by customizing emails and booking pages with their logos and brand colors. Users can also fit their appointment availability by specifying the hours for each day of the week.
7. YouCanBookMe
YouCanBook.me is an online scheduling tool that integrates with Google, iCloud, and Microsoft cloud calendars. By connecting to your calendar, you can selectively share available times with your clients, allowing them to book appointments directly into your schedule. Customers receive notifications, reminders, and calendar invites to keep them informed. The platform syncs with Google and Microsoft calendars and connects with various business functions via Zapier, including payment processing through Stripe.
8. Square Appointments
Square Appointments is a comprehensive scheduling system that enables businesses to efficiently manage their appointments and bookings. Customers have the convenience of booking appointments through your website or the complimentary Square booking site. The system automatically sends appointment reminders to clients, ensuring they stay informed. Additionally, Square Appointments features a secure payment processing system, allowing you to accept credit and debit card payments directly at the time of booking.
9. Hubspot
HubSpot offers a meeting scheduling tool as part of its Sales Hub, and you can begin using it at no cost. One of its standout features is the automatic creation of customer records when a new contact books a meeting, effectively preventing double bookings and reducing customer frustration. HubSpot Meetings connects with both Google and Office 365 calendars. Additionally, it integrates smoothly with other business applications, whether you utilize Gmail, G Suite, Outlook, or Windows Office 365.
10. Jotform
Jotform is a versatile and user-friendly online form builder that assists businesses, educators, and individuals in crafting personalized forms, surveys, and workflows without the need for coding. With its intuitive drag-and-drop interface and extensive collection of templates, Jotform allows users to design a wide range of forms, from basic contact forms to intricate data collection tools. This software simplifies various tasks, including gathering customer feedback, managing event registrations, and processing payments.
11. Doodle
Doodle provides appointment scheduling solutions for individuals, teams, and businesses. With just a click, users can easily share their personalized booking page, making the platform as user-friendly as typical tax practice management software. Additionally, Doodle showcases a calendar highlighting available meeting times, allowing users to select and book appointments effortlessly. It integrates with various calendars and works with applications like Zoom, Google Meet, and Zapier, ensuring a smooth transition into confirmed calls.
12. SavvyCal
This user-friendly app focuses on collaboration and scheduling, combining polling with standard scheduling tools. While the free plan is limited to meeting polls, the paid plan offers individual and team scheduling links. The intuitive interface allows users to create meeting polls quickly, and invitees can overlay their calendars to avoid double-booking. Integration with Zapier further automates scheduling tasks.
13. SimplyMeet.me
This appointment scheduling software is best for those seeking a free option. This tool offers a generous plan with unlimited meeting types and up to 500 meetings per month. Users can customize meeting settings and booking pages, making it an ideal choice for freelancers and small businesses. It integrates with various calendars and tools, with Zapier support for further automation. With the Admin App, you can easily view all your bookings and add new ones whenever you need to.
14. Clara
Clara is an AI-driven appointment scheduling application designed to assist professionals with intricate scheduling requirements. Using natural language processing and offering customizable features, it simplifies the process of scheduling and managing meetings. By integrating with various email platforms and calendars, Clara provides a smooth scheduling experience. Operating directly from your email, it manages invitations, follow-ups, and the entire communication process needed for effective scheduling.
15. Motion
Motion combines calendar management, task organization, project oversight, and meeting scheduling into a single powerful tool. By utilizing artificial intelligence, it evaluates your workload and autonomously optimizes your daily agenda, enabling you and your team to enhance productivity. The app offers customizable scheduling features but currently supports integrations only with Google and Microsoft calendars. Additionally, Motion leverages Zapier to deliver robust automation capabilities.
16. Sidekick
Sidekick is an AI-driven scheduling tool designed to save users time through automated and customizable scheduling pages. It caters to both personal and group scheduling needs by allowing users to sync their calendars with team members. Perfect for organizing in-person meetings, Sidekick efficiently manages both digital and physical meeting locations. Users benefit from an intuitive dashboard, and the basic free plan includes up to three scheduling pages, while advanced features can be accessed through paid subscriptions.
17. Cal.com
This open-source scheduling tool offers extensive customization options for integrations and workflows, while providing a solid free plan for individuals. Professionals and service-oriented businesses can use the software to arrange meetings, consultations, or service appointments, including options for recurring events to facilitate ongoing client interactions. Teams can improve their internal meetings by using the multi-user scheduling feature, which checks the availability of various team members’ calendars.
18. Reclaim
Reclaim is an AI-driven calendar tool that helps busy professionals and teams enhance their scheduling efficiency and boost productivity.With its integration into Google Calendar, Reclaim enables users to organize tasks and events straight from their calendars. It also works with Slack, Zoom, and Google Tasks, facilitating effortless coordination among team members and ensuring that tasks are managed effectively.
19. Kronologic
Kronologic is an AI-driven appointment scheduling software designed to assist businesses in managing meetings, clients, and leads efficiently. By automating the scheduling process, it significantly minimizes customer wait times. Its predictive analytics feature recommends optimal appointment slots, enhancing overall customer satisfaction. Moreover, Kronologic enables businesses to tailor their appointment booking workflows to meet their unique requirements.
20. Clockwise
Clockwise is an AI-driven scheduling and calendar automation tool that coordinates with the unique work styles of individuals, teams, and businesses. This robust assistant enhances your daily productivity by identifying optimal times for tasks and meetings while safeguarding your personal time. With the ability to set flexible holds, Clockwise seamlessly integrates with popular applications like Asana, Slack, and Microsoft Office, enabling you to manage your schedule more effectively.
21. Trevor
Trevor AI is a scheduling assistant that connects your to-do list with either your Google or Microsoft calendar, enhancing your productivity. It features a real-time, three-way sync among Todoist, Google or Microsoft Calendar, and Trevor AI, allowing you to create your schedule in seconds while ensuring consistency across all three platforms. Made for sales and customer-focused professionals, Trevor helps the coordination of customer meetings and appointments by integrating with CRM systems and email platforms to manage interactions effectively.
22. Todoist
Todoist is an effective task management tool, enabling users to efficiently organize and prioritize their tasks, projects, and appointments. By using its AI assistant, Todoist enhances task management and collaboration while offering personalized recommendations for tasks. Users can effortlessly schedule tasks and appointments through its integration with popular calendars like Google Calendar, Microsoft Outlook, and iCal. Additionally, Todoist connects with more than 60 other tools, including Slack, Gmail, and Trello.
23. CallPage Meetings
CallPage Meetings is a cloud-based appointment scheduling software designed to assist businesses in managing their appointments efficiently. It automates reminders, facilitates pop-up messages, and streamlines the distribution of meeting requests. With this solution, managers can invite users for face-to-face meetings and seamlessly route leads to team members. The platform also empowers users to schedule meetings, personalize booking forms, and effectively convert leads into sales.
24. HoneyBook
HoneyBook is user-friendly, all-in-one appointment scheduling software suitable for various users. In just three simple steps, it enables users to establish their availability, share appointment links, and secure bookings instantly. The platform’s automation features streamline the process by offering templated digital contracts with highlighted sections for easier signing, minimizing back-and-forth communication. Additionally, HoneyBook integrates with leading online payment applications, ensuring timely payments for users.
25. LatePoint
LatePoint is a WordPress appointment booking plugin that simplifies the booking process for businesses, regardless of their size. Its user-friendly interface combined with robust functionalities transforms appointment management. Designed for everyone from solo entrepreneurs to large corporations, LatePoint easily adjusts to meet your specific requirements, providing better scheduling solutions and sophisticated features.
26. Vagaro
Vagaro offers round-the-clock online booking alongside a variety of essential business features. This platform includes a point-of-sale system, marketing resources, inventory management, payment processing, and payroll services. Personal trainers can use a livestreaming feature to conduct classes for clients remotely. Additionally, Vagaro allows users to display their scheduling link on their websites or social media profiles, publish it on Yelp for increased visibility, or share it through the Vagaro app.
27. CalendarHero
CalendarHero is an appointment scheduling solution that enables businesses to send reminders for appointments, organize group meetings, synchronize calendars, and generate briefings all from one centralized platform. This tool helps team members use artificial intelligence to effortlessly arrange meetings with internal and external collaborators, taking individual availability into account.
28. Arrangr
Arrangr’s visual scheduling helps you to enhance and automate your scheduling processes while ensuring you retain full flexibility and control. You can create professional, adaptable booking pages that combine the ease of automatic scheduling with unmatched flexibility. By integrating with various platforms, Arrangr enables you to effortlessly generate conference details for your meetings
29. ScheduleOnce
ScheduleOnce functions as an appointment scheduling tool that integrates with your calendar, making it user-friendly for both you and your invitees. You can book appointments through your MeetMe page, which showcases your profile along with the available time slots. This page offers full customization options and allows you to schedule appointments in two different modes.
30. Bookeo
Bookeo is an online appointment booking platform specifically for businesses in the beauty, wellness, and fitness sectors, as well as providers of tours and activities. This software is ideal for a variety of service-based businesses, including salons, spas, yoga studios, massage therapists, and escape rooms. In addition to its appointment scheduling capabilities, Bookeo also functions as a staff scheduling tool, featuring an employee scheduler and calendar management options.
The right appointment scheduling software for your business depends on your specific needs, industry, and budget. By choosing an option that integrates well with your workflow, you can simplify appointments, enhance customer satisfaction, and focus more on delivering great service.