Executive Assistant – San Francisco (Hybrid)

Responsibilities:

• Proactively manage, assess and predict the day-to-day needs of several C-levels to ensure they are prepared and organized for all internal and external meetings and events.
• Schedule time-sensitive meetings with Board members, investors and external parties as needed; follow up professionally and persistently as needed
• Understand your execs goals and objectives in order to effectively anticipate deliverables and follow up when necessary
• Provide a consistent organizational cadence and structure for the executives and their organization
• Build rapport with leaders within the organizations you support and key cross-functional stakeholders to serve as a catalyst around scheduling and/or spontaneous inquiries and requests
• Seamlessly manage email coordination, calendar scheduling, travel, expense reporting, and a wide variety of priorities for your execs
• Demonstrate strong calendar management (multi-time zones) for travel and scheduling of meetings
• In addition to the general administrative duties of an Executive Assistant, assist with ad hoc projects as needed, including file organization, sending contracts for signature, and other setting up various team and cultural events both within the teams and across the organization (i.e. department all hands, offsites, special projects)
• Maintain the highest degree of confidentiality and judgment on the sharing of information
• This role may at times require early morning, late evening, or weekend work
• Support interview activities and events as needed in our San Francisco Headquarters

Requirements:

• Minimum of 5 years of experience directly supporting 1 or more executives (C-Suites preferred) in a venture-backed rapidly growing organization; prior experience interacting with Board members and investors strongly preferred
• Excellent written and verbal communication skills
• Exceptional organizational and time management skills, with strong attention to detail and a proven ability to take ownership of multiple projects
• Demonstrated ability to handle confidential information with discretion and emotional intelligence
• Ability to exercise strong business judgment, meet deadlines, and balance multiple requests
• Ability to work independently and as a member of cross-functional teams
• Strong interpersonal skills and ability to quickly build rapport with internal and external partners
• Excellent problem-solving skills, with an ability to recognize opportunities and develop ways of addressing them
• Optimistic, reliable and flexible attitude
• Residence in SF Bay Area is required. Periodic travel will be required.

Our Benefits:

• 🏝️ Flexible time off
• 🩺 Medical, Dental, and Vision for employees and Family Coverage
• 💵 Home office budget with a new high-powered laptop
• 🥇 Truly competitive salary and equity
• 🚼 12 weeks of Parental leave (U.S. specific)
• 📈 401(k) (U.S. specific)
• Supplemental benefits may be available depending on your location
• Explore benefits by country