Executive Assistant

Job Description

Cobalt is looking for a seasoned Executive Assistant to support our CEO, Sonali Shah, along with key members of the Executive Leadership Team (ELT). You are a highly organized team player who is comfortable interacting with all levels of an organization. You are self-motivated, thrive in a fast-paced tech environment, and excel at anticipating needs with high discretion and standards for excellence.

This is a contract to cover a maternity leave.

What You’ll Do

• Executive & Leadership Support: Provide daily support for the CEO, working closely to understand context, maximize effectiveness, and assist with priority initiatives. Support the broader ELT as needed.
• Calendar & Communication Management: Manage full calendars for the CEO (including Board scheduling) and provide support for key leaders (Gunter and Paul) as needed. Oversee daily email communications, track action items, and apprise the CEO of upcoming commitments.
• Travel & Expense Management: Coordinate all travel arrangements for the CEO and key leaders, including preparing and submitting monthly expense reports.
• Meeting & Event Coordination: Lead the coordination, agenda development, material readiness, notes, and follow-up for ELT, CTOO, and company-wide meetings (monthly and quarterly). Plan and execute offsites and company events.
• Project & Administrative Support: Track progress on various projects, create presentations/materials, act as a point of contact for urgent matters, and build strong internal and external relationships.
• Agility: Pivot quickly to jump into shifting priorities and new tasks as needed.

You Have

• Experience: 3–5 years of executive support experience, with demonstrated success supporting C-suite executives.
• Technical Skills: Proficiency in Google Suite, MS Office, and Confluence.
• Core Competencies: Exceptional organizational, time management, and multi-tasking skills with strong attention to detail.
• Communication & Relationships: Excellent verbal and written communication skills, with a proven ability to build relationships and handle sensitive matters with high discretion.
• Education: Bachelor’s degree or equivalent work experience.

Location & Shift Requirements

• Must be based in the US.
• Must be able to work EST business hours.

Pay Disclosure

Cobalt is committed to fair and equitable compensation practices. The salary range for this role is $40 – $50 an hour. A candidate’s salary is determined by various factors including, but not limited to, relevant work experience, skills, and certifications.  The salary range may differ in other states and be impacted by proximity to major metropolitan cities.